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Minutes documenting the discussions, decisions, and motions made during the Regular Commission Meeting of the Port of Portland on January 11, 2012.
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How to fill out minutes of regular commission
How to fill out Minutes of Regular Commission Meeting
01
Start with the date, time, and location of the meeting.
02
List the names of the commissioners present and absent.
03
Record the approval of the previous meeting's minutes.
04
Summarize each agenda item discussed, including key points and decisions made.
05
Note any public comments or participation.
06
Document action items assigned, including who is responsible and deadlines.
07
Include any announcements or upcoming events.
08
End with the time of adjournment.
Who needs Minutes of Regular Commission Meeting?
01
The commissioners and staff members who attended the meeting.
02
Individuals or organizations interested in the proceedings of the commission.
03
Stakeholders requiring a record for accountability and transparency.
04
Future meeting participants needing to understand prior discussions.
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People Also Ask about
How should a secretary write minutes in a meeting?
To take effective meeting minutes, the secretary should include: Date of the meeting. Time the meeting was called to order. Names of the meeting participants and absentees. Corrections and amendments to previous meeting minutes. Additions to the current agenda. Whether a quorum is present. Motions taken or rejected.
How to take minutes for a committee meeting?
What to include Meeting date, time and location. Names of the committee or other group holding the meeting, the Chair and Secretary. List of those present, including guests in attendance, and any recorded regrets/absences. A record of formal motions and outcomes.
How to write a standard minutes of meeting?
Following are 10 steps that can help you compose an effective meeting minutes report: Make an outline. Include factual information. Write down the purpose. Record decisions made. Add details for the next meeting. Be concise. Consider recording. Edit and proofread.
What are the minutes of a regular meeting?
The record of the proceedings in a regular business meeting is called the "minutes." An accurate record of a business meeting is essential to insure members' rights. The secretary's minutes should always record what was done at the meeting and what was said. Opinions, favorable or otherwise, should not be recorded.
What are the official minutes of a meeting?
Meeting minutes are notes that are recorded during a meeting. They highlight the key issues that are discussed, motions proposed or voted on, and activities to be undertaken. The minutes of a meeting are usually taken by a designated member of the group.
What is the format of minutes of a general meeting?
All Meetings and minutes should follow Robert's Rules. Minutes should start with the attendance and continue through the motion to close the meeting (opening and closing of the meeting should have times attached.) Each topic that is discussed should have a brief paragraph summarizing what was discussed.
What is the best format for meeting minutes in Word?
Board Meeting Minutes Template Board Meeting Date: [Date] Meeting Time: [Start Time] - [End Time] Location: [Location/Video Conference Link] Meeting Called by: [Name] Type of Meeting: [Regular/Special] Secretary: [Name] Attendees: [List of Board Members Present] Absent: [List of Board Members Absent]
How to write meeting minutes in Robert's Rules?
Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
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What is Minutes of Regular Commission Meeting?
Minutes of Regular Commission Meeting are official written records that summarize the discussions, decisions, and actions taken during a regular meeting of a commission.
Who is required to file Minutes of Regular Commission Meeting?
Typically, the secretary or designated official of the commission is required to file the Minutes of Regular Commission Meeting.
How to fill out Minutes of Regular Commission Meeting?
To fill out Minutes of Regular Commission Meeting, start by noting the date, time, and location of the meeting, followed by a list of attendees. Document the agenda items discussed, key points made during discussions, decisions made, and any votes taken, along with relevant details.
What is the purpose of Minutes of Regular Commission Meeting?
The purpose of Minutes of Regular Commission Meeting is to provide a formal record of what transpired during the meeting, ensuring accountability, transparency, and enabling reference for future meetings.
What information must be reported on Minutes of Regular Commission Meeting?
Minutes of Regular Commission Meeting must report the date and time of the meeting, attendees, agenda items, summaries of discussions, decisions made, actions assigned, and any votes or resolutions adopted.
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