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Commonwealth of Pennsylvania Governor\'s OfficeSubject: Use of Onetime Vendor Records in Number: 310.28 AmendedDate:By Direction of:March 6, 2017Randy C. Albright, Secretary of the BudgetContact Agency: Office

How to fill out use of one-time vendor

How to fill out use of one-time vendor:

1. Start by collecting all necessary information about the vendor, such as their name, address, and contact details.
2. Identify the reason for using a one-time vendor. If it is for a specific project or a one-time purchase, make sure to note it down.
3. Determine the payment terms and conditions. Specify if it will be a prepayment or upon receipt of goods/services.
4. If any specific documentation is required, gather it beforehand. This may include quotes, invoices, or contracts.
5. Consult with your accounting department to ensure compliance with any financial policies or procedures.
6. Fill out the necessary vendor registration forms, providing accurate and up-to-date information.
7. Submit the completed forms to the appropriate department or personnel responsible for vendor management.
8. Keep a record of the one-time vendor for future reference or auditing purposes.

Who needs use of one-time vendor:

1. Businesses or organizations that require goods or services for a specific project or event.
2. Companies that want to limit their long-term commitments with vendors.
3. Organizations that need to comply with strict budget restrictions or financial regulations.
4. Entities that have irregular purchasing needs or fluctuating demand for vendors.
5. Individuals or businesses looking for unique services not offered by their regular vendors.
6. Organizations that want to test a new vendor before becoming a regular customer.
7. Companies that engage in one-time events or trade shows where temporary vendors are required.
8. Non-profit organizations that may require temporary services or goods for a specific campaign or fundraising event.

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What is use of one-time vendor?

Use of one-time vendor is for making a one-time purchase from a vendor that is not on the regular vendor list.

Who is required to file use of one-time vendor?

Any department or employee who needs to make a purchase from a vendor not on the regular vendor list.

How to fill out use of one-time vendor?

Fill out the form with the vendor's information, description of goods/services, amount, and justification for using a one-time vendor.

What is the purpose of use of one-time vendor?

The purpose is to document and track purchases made from vendors not on the regular vendor list.

What information must be reported on use of one-time vendor?

Vendor information, description of goods/services, amount, and justification for using a one-time vendor.