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Minutes of Executive Meeting No. 15 of the Ontario Colleges of Applied Arts and Technology Retirees Association (OCR) Mohawk College, Room C044, April 15, 2004, Present: Derrick May (Mohawk) Bob Panda

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How to fill out minutes of executive meeting:

1. Begin by including the date, time, and location of the executive meeting at the top of the document.
2. Note the attendees present at the meeting, including their names and positions within the organization.
3. Summarize the key topics discussed during the meeting. Include any decisions made, actions assigned, or important points raised.
4. Use an organized format such as bullet points or numbered lists to clearly outline each agenda item covered in the meeting.
5. Keep the minutes concise and to the point, focusing on the essential details and omitting unnecessary information.
6. Record the outcome of any votes or polls conducted during the meeting, along with the names of those who voted and the final result.
7. Highlight any deadlines or follow-up actions that were agreed upon during the meeting.
8. Avoid including personal opinions or comments in the minutes. Stick to objective and factual information.
9. After the meeting, proofread the minutes for accuracy and clarity before distributing them to the attendees and relevant stakeholders.

Who needs minutes of executive meeting:

1. Executives and senior management: Minutes of executive meetings are crucial for executives and senior management as they need to stay informed about the discussions and decisions made during these meetings.
2. Board members: Board members may require the minutes to track the progress of the organization, stay up-to-date with important issues, and fulfill their fiduciary duties.
3. Legal and compliance departments: Minutes of executive meetings serve as official documentation that may be required for legal and regulatory compliance purposes.
4. Shareholders and investors: These individuals may request access to the minutes to ensure transparency and evaluate the decision-making process of the organization.
5. Key stakeholders: Stakeholders, such as key clients or partners, may be interested in the minutes to stay informed about strategic directions or to participate in decision-making processes.

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