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OREGON Moves IN ACCOUNTING DATE PROPERTY NAME / NUMBER RESIDENT NAME S) UNIT NUMBER STREET ADDRESS CITY STATE ZIP RENT CHARGES DEPOSITS PRORATE METHOD: X A B C (See #1 on page 2 of Rental Agreement)

How to fill out move-in accounting - multifamily

How to Fill Out Move-in Accounting - Multifamily:

1. Gather all necessary documents: Before starting the move-in accounting process, make sure to gather all relevant documents such as lease agreements, inspection reports, and any other relevant paperwork.
2. Conduct a thorough inspection: Walk through the rental unit and document the condition of each room. Take detailed notes or use a move-in checklist to ensure nothing is overlooked. Note any damages or existing issues present in the unit.
3. Take photographs: Along with written documentation, it's crucial to take photographs of the rental unit's condition to provide visual evidence. Photograph any damages, stains, or problematic areas to support your move-in accounting records.
4. Create a move-in accounting form: Utilize a standardized move-in accounting form to record all relevant information. Include sections for the tenant's name, move-in date, unit condition, damages, and any other relevant details.
5. Describe damages accurately: When documenting damages, be specific and clear in your descriptions. Include details such as the size, location, and severity of each damage. This will help minimize potential disputes later on.
6. Estimate repair costs: Assess the cost of repairing or addressing any damages found during the move-in inspection. Include these estimates in the move-in accounting form to provide transparency to both the tenant and landlord.
7. Share the completed form with the tenant: Once the move-in accounting form is filled out, provide a copy to the tenant to review and sign. This will ensure both parties are aware of the unit's condition at the start of the tenancy.
8. Keep a copy for your records: It's essential to keep a copy of the completed move-in accounting form for your records. This document will serve as a reference point throughout the tenancy and can be used as evidence if any disputes arise later on.

Who needs move-in accounting - multifamily?

1. Landlords: Landlords or property managers utilize move-in accounting to document the condition of a rental unit at the commencement of a tenancy. This helps protect their property and hold tenants responsible for any damages beyond normal wear and tear.
2. Tenants: Tenants benefit from move-in accounting as it provides a clear record of the unit's condition before they move in. This allows them to dispute any inaccuracies or damages that are not their responsibility at the end of the tenancy.
3. Property management companies: Property management companies often handle move-in accounting on behalf of landlords to maintain accurate records and ensure proper documentation of the rental unit's condition.

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