Get the free OFFICIAL TRAVEL VOUCHER - LSSD
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LEBANON SPECIAL SCHOOL DISTRICT OFFICIAL TRAVEL VOUCHER Name School Depart Date Return Date Purpose of Travel A. TRANSPORTATION: o School Automobile o Private Automobile: Mileage From To (No mileage
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How to fill out official travel voucher
Point by point guide on how to fill out an official travel voucher:
01
Collect all necessary information: Gather all relevant details such as the purpose of the travel, dates, destinations, and expenses incurred. Make sure to have supporting documents, such as receipts and itineraries, ready for verification.
02
Obtain the official travel voucher form: Acquire the official travel voucher form from the relevant authority or department responsible for processing travel reimbursements. These forms can often be found on the organization's website or in physical form at the office.
03
Fill in personal information: Start by providing your personal details, including your full name, employee identification number, contact information, and department.
04
Specify the travel details: Fill in the appropriate fields with the travel specifics, such as the purpose of the trip, the dates of travel, and the destination(s). Include any additional information required, such as trip authorizations or project codes.
05
Document expenses: On the voucher form, list all expenses related to the travel. This includes transportation costs (flight tickets, train fares, etc.), accommodation fees, meals, and any other eligible expenses. Be sure to categorize each expense accordingly for easier processing.
06
Attach supporting documents: Attach all relevant receipts, invoices, and other supporting documents to validate the expenses claimed. Ensure that these documents are organized and clearly labeled.
07
Calculate the reimbursement amount: Tot up the expenses and calculate the total reimbursement amount. This might involve subtracting any personal expenses that are not eligible for reimbursement.
08
Obtain required approvals: Seek the necessary approvals based on your organization's protocols. This may involve getting signatures from supervisors, managers, or any other designated authority for the travel reimbursement process.
09
Submit the voucher: Once all the required information is filled out accurately and the approvals have been obtained, submit the completed travel voucher form to the appropriate department or finance office responsible for processing reimbursements. Ensure that you keep a copy for your records.
Who needs an official travel voucher?
An official travel voucher is typically required for individuals who have traveled for business purposes and need to be reimbursed for their authorized expenses. This can include employees, government officials, military personnel, or any individual who is entitled to travel reimbursements as per their organization's policies and procedures. The travel voucher serves as an essential document to record and justify the expenses incurred during the official trip.
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What is official travel voucher?
Official travel voucher is a document used to report and request reimbursement for travel expenses incurred during official business trips.
Who is required to file official travel voucher?
All employees who have traveled for official business purposes are required to file an official travel voucher.
How to fill out official travel voucher?
To fill out an official travel voucher, employees should include details of their travel expenses such as transportation, accommodation, meals, and other related costs.
What is the purpose of official travel voucher?
The purpose of an official travel voucher is to ensure that employees are reimbursed for the expenses they incur while traveling for official business purposes.
What information must be reported on official travel voucher?
Employees must report details of their travel expenses including receipts for transportation, accommodation, meals, and other related costs.
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