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REGULAR TOWN COUNCIL MEETING AGENDA JANUARY 9, 2012 7:00 PM www.lincolnmaine.org 1. Call to Order. 2. Approval of Minutes of December 12, 2011. If no objections are registered, Council Chair shall
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How to fill out a regular town council meeting:

01
Prepare an agenda: Create a detailed agenda that outlines the topics to be discussed during the meeting. Include any necessary materials or documents that need to be shared with the council members. Prioritize the most important issues for discussion.
02
Set a date and time: Choose a convenient date and time for the meeting that works for all council members. Make sure to inform them well in advance and provide sufficient notice to allow for proper preparation.
03
Establish meeting rules: Determine and communicate the rules for conducting the meeting. This includes guidelines for speaking, time limits, and any other procedures that need to be followed.
04
Start with introductions: Begin the meeting by introducing all council members, staff, and any guests in attendance. Provide a brief overview of the purpose of the meeting and the expected outcomes.
05
Review previous minutes: Take a few minutes to review the minutes from the previous meeting. Ensure that any action items have been completed and address any concerns or questions related to the previous meeting.
06
Discuss agenda items: Go through each agenda item one by one, allowing for discussion and input from council members. Encourage open dialogue and respectful debate while ensuring that the focus remains on addressing the issues at hand.
07
Make decisions and take action: As each agenda item is discussed, make sure to reach decisions or determine the necessary actions to be taken. Assign responsibilities, set deadlines, and establish follow-up procedures to ensure that decisions are implemented effectively.
08
Public participation: Allow time for public participation and input. Provide an opportunity for community members to voice their concerns, ask questions, or provide feedback on relevant issues.
09
Summarize and conclude: At the end of the meeting, summarize the main outcomes and decisions made. Thank all attendees for their participation and conclude the meeting in a timely manner.

Who needs regular town council meetings?

01
Town council members: Regular council meetings are essential for council members to discuss and make decisions on various matters that impact the community. It allows them to stay informed, share their perspectives, and fulfill their responsibilities as elected officials.
02
Local government staff: Town council meetings provide an opportunity for local government staff members to update council members on ongoing projects, present reports, and seek guidance or approval on specific matters. It allows for coordination and collaboration between staff and council members.
03
Community members: Regular town council meetings are important for community members as they provide a platform to voice their concerns, share their ideas, and stay informed about local governance. It allows citizens to actively participate in decision-making processes that affect their lives and the community as a whole.
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Regular town council meeting is a scheduled meeting of the town's elected officials to discuss and make decisions on local issues.
The town council members and town officials are required to file regular town council meetings.
Regular town council meetings can be filled out using official meeting forms provided by the town clerk's office.
The purpose of regular town council meeting is to address important town matters, make decisions, and listen to the needs of the community.
Information such as meeting agenda, minutes, decisions made, and any public comments must be reported on regular town council meetings.
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