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GEORGIA INSTITUTE OF TECHNOLOGY PETTY CASH FUND REQUEST×MAINTENANCE FORM School×Dept.×Unit: Date: SECTION ONE: ESTABLISH A FUND (Proposed) Fund Custodian: (Name) (Title) (Phone) Requested Amount
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How to fill out petty cash requestmaintenance form
How to fill out a petty cash request maintenance form:
01
Start by obtaining a copy of the petty cash request maintenance form from your company's finance or accounting department. This form is typically used to request additional funds for maintenance expenses.
02
Begin by filling out the header section of the form, which typically includes fields such as date, department, requestor's name, and the amount being requested. Make sure to provide accurate and up-to-date information in these fields.
03
In the "Description of Maintenance Expense" section, provide a detailed explanation of the maintenance work or expenses for which you are requesting funds. Include any pertinent information, such as the nature of the maintenance required, the specific areas or items to be addressed, and any estimated costs.
04
If applicable, attach any supporting documents, such as quotes or invoices, to the form. These documents can help the finance department understand the justification for the requested amount and ensure accurate processing.
05
Fill out the "Budget Code" section, which is often used to allocate the expense to the appropriate budget category or account. Consult with your supervisor or the finance department to determine the correct budget code to use.
06
Review the completed form for accuracy and completeness before submitting it to the finance department. Double-check all the information provided, ensuring that it aligns with the company's policies and procedures.
07
Once the form is ready, submit it to the designated person or department for review and approval. This might be your supervisor, department head, or the finance department itself. The approval process may vary depending on your company's policies.
08
Keep a copy of the completed and approved form for your records. This can serve as a reference in case of any queries or follow-ups.
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What is petty cash requestmaintenance form?
Petty cash request/maintenance form is a document used to request funds from a petty cash fund or to report any maintenance issues related to the petty cash system.
Who is required to file petty cash requestmaintenance form?
Any employee who needs to request funds from the petty cash fund or report maintenance issues related to the petty cash system is required to file the petty cash request/maintenance form.
How to fill out petty cash requestmaintenance form?
To fill out the petty cash request/maintenance form, you need to provide information such as the amount requested, purpose of the request, date, signature, and any maintenance issues that need to be reported.
What is the purpose of petty cash requestmaintenance form?
The purpose of the petty cash request/maintenance form is to request funds from the petty cash fund or report any maintenance issues related to the petty cash system.
What information must be reported on petty cash requestmaintenance form?
Information such as the amount requested, purpose of the request, date, signature, and any maintenance issues related to the petty cash system must be reported on the petty cash request/maintenance form.
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