Get the free RECORDS RETENTION SCHEDULE (RC-2) - City of Ashtabula

Page 1 of 6 OHIO Historical Society State Archives of Ohio Local Government Records Program H I S T O R Y 800 E 17th Avenue Columbus, Ohio 432112497 RECORDS RETENTION SCHEDULE (RC2) See instructions

How to fill out records retention schedule rc-2

How to fill out records retention schedule rc-2:

1. Start by gathering all relevant documents and records that need to be included in the retention schedule. This may include physical files, digital files, emails, and any other forms of documentation that pertain to your organization's activities.
2. Review each document and determine its retention period based on legal requirements, industry regulations, and internal policies. Different types of records may have different retention periods, so make sure to accurately categorize each document.
3. Fill out the retention schedule rc-2 form by entering the relevant information for each document or record. This may include the document type, its title or description, the date it was created, and the date it should be destroyed or transferred.
4. Ensure that you accurately complete all required fields in the form, including any additional information or notes that may be necessary for proper recordkeeping. Double-check your entries for any errors or inconsistencies.
5. Once the retention schedule rc-2 is filled out, submit it to the appropriate department or person responsible for record management within your organization. This may be your organization's records management department, legal department, or an appointed records custodian.

Who needs records retention schedule rc-2:

1. Organizations that are required to comply with legal and regulatory requirements for record retention. These may include government agencies, healthcare providers, financial institutions, and other industries with specific recordkeeping obligations.
2. Organizations seeking to streamline their record management processes and ensure compliance with internal policies. Implementing a records retention schedule like rc-2 helps create a structured approach to managing records and simplifies the process of identifying when and how records should be disposed of.
3. Any organization that recognizes the importance of proper recordkeeping for operational efficiency, risk management, and legal protection. A well-maintained records retention schedule ensures that important documents are retained for the necessary period and disposed of in a timely and secure manner.

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What is records retention schedule rc-2?

Records retention schedule rc-2 is a document that specifies how long certain records must be kept before they can be destroyed or transferred to an archives.

Who is required to file records retention schedule rc-2?

All organizations and businesses are required to file records retention schedule rc-2.

How to fill out records retention schedule rc-2?

Records retention schedule rc-2 can be filled out by listing all the types of records maintained by the organization and specifying the retention period for each type of record.

What is the purpose of records retention schedule rc-2?

The purpose of records retention schedule rc-2 is to ensure that important records are retained for the appropriate period of time and are disposed of in a secure and organized manner.

What information must be reported on records retention schedule rc-2?

The information that must be reported on records retention schedule rc-2 includes the type of records, retention period, and disposition instructions.