Get the free Minutes June 16, 2014 - Jones County, North Carolina

JUNE 16, 2014 7:00 P.M. JONES COUNTY BOARD OF COMMISSIONERS REGULAR MEETING JONES COUNTY OFFICE COMPLEX COMMISSIONERS ROOM MINUTES COMMISSIONERS PRESENT: Mike Haddock, Chairman Sondra IpockRiggs,

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1. Make sure you have all the necessary materials: a copy of the meeting agenda, a notepad or laptop to take notes, and a pen or keyboard for writing.
2. Start by recording the date and time of the meeting at the top of the minutes. This will ensure accurate documentation.
3. Begin the minutes by noting the name of the meeting and the attendees present. Include both individuals and organizations represented.
4. Summarize the main topics discussed during the meeting. Be concise but thorough in capturing the key points and decisions made.
5. Use bullet points or numbered lists to outline the agenda items and the corresponding discussions and actions taken.
6. Document any decisions, agreements, or action items made during the meeting. Include the responsible person for each action item and the deadline for completion.
7. Note any presentations, reports, or additional documents referenced during the meeting. This will provide a comprehensive record of the information shared.
8. Include any announcements, updates, or important information shared during the meeting that may be relevant to the participants or stakeholders.
9. Make sure to capture any questions or concerns raised by attendees and the responses provided by the meeting chair or other participants.
10. Conclude the minutes by noting the time of adjournment and any future meetings or follow-up actions discussed.
11. Proofread the minutes for accuracy and clarity before distributing them to the appropriate recipients.
12. Those who need the minutes from the June 16, 2014 meeting may include attendees who want to have a record of the discussions and decisions made, absentees who need to stay updated on the meeting's outcomes, or stakeholders who have an interest in the meeting's proceedings.
13. The minutes serve as an important communication tool for sharing information, documenting decisions, and keeping parties involved accountable for their respective responsibilities.
14. By providing an accurate and comprehensive record, the minutes contribute to transparency, accountability, and effective communication within an organization or group.

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