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REQUEST TO QUOTE (RTL): FOR THE GOODS REQUIRED FOR MONITORING OF PROJECT EXECUTION By: The Ministry of Communications and IT (CIT×, Islamic Republic of Afghanistan, Kabul RTL No: CIT×ICT DP×PMO×RTCG
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How to fill out urgent invitation to quote
How to fill out an urgent invitation to quote:
01
Start by clearly stating the purpose of the invitation to quote and include the urgency of the request.
02
Provide detailed specifications or requirements for the desired products or services.
03
Include any necessary terms and conditions that the potential vendors must adhere to.
04
Specify the time frame for submission of quotes and any other important deadlines.
05
Clearly state the desired format for the quotes, whether it is through email, physical mail, or an online portal.
06
Provide contact information for any inquiries or clarifications that vendors may have.
07
Include any necessary documentation or forms that vendors need to submit along with their quotes.
08
Clearly state the evaluation criteria that will be used to assess the quotes.
09
Consider providing a template or standardized form for vendors to fill out, making it easier for them to provide the required information.
10
Proofread the invitation to quote before sending it out to ensure that all the necessary information is included and it is clear and concise.
Who needs an urgent invitation to quote:
01
Businesses or organizations that have an immediate or urgent need for specific products or services.
02
Companies that are running short on time and need to quickly identify potential vendors and receive quotes.
03
Projects or situations where time is of the essence and there is no leeway for delays in procurement or decision-making processes.
04
Any entity that wants to maximize their options and obtain a variety of quotes from different vendors in a short period.
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What is urgent invitation to quote?
Urgent invitation to quote is a formal document requesting suppliers to submit their quotation for goods or services needed in a time-sensitive manner.
Who is required to file urgent invitation to quote?
The procurement department or contracting authority is usually responsible for filing urgent invitation to quote.
How to fill out urgent invitation to quote?
Urgent invitation to quote can be filled out by providing detailed specifications of the required goods or services, deadline for submission, terms and conditions, and contact information.
What is the purpose of urgent invitation to quote?
The purpose of urgent invitation to quote is to quickly obtain competitive quotations from suppliers to fulfill urgent procurement needs.
What information must be reported on urgent invitation to quote?
Information such as description of goods or services needed, quantity, quality requirements, delivery date, payment terms, and any other relevant information must be included in urgent invitation to quote.
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