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REPUBLIC OF MOZAMBIQUE PROVINCE OF CAB DELGADO PALMA DISTRICT GOVERNMENT Minutes of Public Consultation Meeting within the scope of the Preparation of the Resettlement Plan Quito Village THIRD PUBLIC

How to fill out minutes of public consultation

How to fill out minutes of public consultation:

1. Start by including the date, time, and location of the public consultation at the top of the document.
2. Record the names and titles of all participants, including organizers, presenters, and attendees.
3. Briefly summarize the purpose and objectives of the public consultation to provide context.
4. Create a detailed account of the discussion topics, including any presentations or speeches given during the consultation.
5. Take note of any questions, concerns, or suggestions raised by participants and record the responses provided.
6. Include any voting or polling results, if applicable, along with a summary of the outcome.
7. Document any actions or decisions made during the consultation, including any follow-up actions that need to be taken.
8. If there were any presentations or visual aids used, attach them to the minutes or provide references for easy access.
9. Review the minutes for accuracy and clarity before distributing them to participants and stakeholders.

Who needs minutes of public consultation:

1. Government agencies or departments organizing the public consultation need the minutes to document the process and outcomes.
2. Participants and attendees may request copies of the minutes to review or reference what took place during the consultation.
3. Stakeholders, such as community organizations or advocacy groups, may require the minutes to understand the consultation's results and implications.
4. Legal or regulatory bodies might also request the minutes as part of their review or oversight processes.

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What is minutes of public consultation?

Minutes of public consultation are formal written records of discussions, decisions, and actions taken during a public consultation meeting.

Who is required to file minutes of public consultation?

Organizations or government agencies conducting public consultations are typically required to file minutes of public consultation.

How to fill out minutes of public consultation?

To fill out minutes of public consultation, the document should include details such as date, time, location of the meeting, attendees, agenda items, discussions, decisions made, and any action items assigned.

What is the purpose of minutes of public consultation?

The purpose of minutes of public consultation is to provide an official record of the meeting proceedings, decisions made, and actions agreed upon during a public consultation.

What information must be reported on minutes of public consultation?

Information that must be reported on minutes of public consultation includes meeting details, attendees, discussions, decisions made, and any action items assigned with deadlines.