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This document serves as a notice to shareholders regarding an Extraordinary General Meeting to vote on the proposed demerger plan of Petroleum Geo-Services ASA, separating its production business

How to fill out extraordinary general meeting notice

How to fill out Extraordinary General Meeting Notice

1. Begin with the title 'Extraordinary General Meeting Notice'.
2. State the date, time, and location of the meeting.
3. Include a clear agenda outlining the topics to be discussed.
4. Specify the quorum required for the meeting.
5. Provide instructions on how members can participate, including any voting procedures.
6. Include a deadline for RSVP or confirmation of attendance.
7. Attach any necessary documents or reports relevant to the agenda items.
8. Sign the notice and provide contact information for further queries.

Who needs Extraordinary General Meeting Notice?

1. Members of the organization or company.
2. Shareholders or stakeholders requiring updates on significant issues.
3. Board members needing to discuss urgent matters.
4. Legal representatives or advisors who must ensure compliance.

People Also Ask about

How do I write a notice for a general meeting?

Here are five steps to write a notice of meeting letter: Create a header. Start by creating a header for the notice of meeting letter. Write meeting information. Below the header, write a brief paragraph that includes the meeting's information. List the agenda. Conclude the letter. Revise the letter.

What is the notice required for extraordinary general meeting?

EGM Notice Period Typically, the notice period for an EGM is (a) 14 to 21 days as a requirement in various jurisdictions, or (b) shorter notice, in situations that a majority of shareholders agree. Shorter EGM notice periods require special approval, like a 95% majority of shareholders consenting to such notice.

How much notice do you need to give for an EGM?

Notice: The minimum notice period for an EGM is 14 days unless a more extended period is stipulated in the company's articles of association. In certain urgent cases, shorter notice can be given if agreed upon by a majority of shareholders; Quorum: As with AGMs, a quorum must be present.

What is the minimum shorter notice for AGM?

The notice of the AGM should be placed on the website of the company or any other website as may be mentioned by the government. An AGM can be called at a notice period shorter than 21 days if at least 95% of the members entitled to vote in the meeting agree to the shorter notice.

Do you have to give 21 days notice for an AGM?

If the directors of a private company call an AGM, they must give at least 14 days' notice. For directors of a public company, at least 21 days' notice is required.

What is the minimum notice period for extraordinary general meeting?

Provide a minimum of 21 days' notice for the General Meeting, either in writing or electronically. Send the notice to every Member, Director, Auditor, Secretarial Auditor, Debenture Trustee (if applicable), and other specified persons.

What is the time limit for EGM notice?

EGM Called by the Board: When a valid requisition is received, the Board has 21 days to call for an EGM. The EGM must then be held within 45 days from the day it is called by the Board.

What is AGM notice in English?

NOTICE is hereby given that the 5th Annual General Meeting of the Members of ABC Limited will be held on Monday, the 15th, August, Year at 10:00AM at the registered office of the company at XX, Address Line 1, Address Line 2, City, State - Pincode, to transact the following business: ORDINARY BUSINESS: 1.

For pdfFiller’s FAQs

What is Extraordinary General Meeting Notice?

An Extraordinary General Meeting Notice is a formal notification sent to shareholders to inform them about an upcoming extraordinary general meeting, where important decisions that cannot wait until the next annual general meeting will be discussed.

Who is required to file Extraordinary General Meeting Notice?

The company’s board of directors is typically required to file the Extraordinary General Meeting Notice to ensure that all shareholders are informed about the meeting.

How to fill out Extraordinary General Meeting Notice?

To fill out an Extraordinary General Meeting Notice, include the company's name, the date, time, and location of the meeting, details of the agenda, any resolutions to be voted on, and instructions for shareholders on how to attend or vote.

What is the purpose of Extraordinary General Meeting Notice?

The purpose of the Extraordinary General Meeting Notice is to provide shareholders with sufficient information and advance notice about important issues or decisions that require their approval before the next scheduled annual meeting.

What information must be reported on Extraordinary General Meeting Notice?

The Extraordinary General Meeting Notice must report information such as the meeting's date and time, agenda items, resolutions to be voted on, details about proxy voting, and any other relevant information for shareholders.