Get the free County/Local General Retention Schedule (CLGRS) - State of Indiana - in

County/Local General Retention Schedule (CL GRS) Indiana Commission on Public Records County Records Management DATE APPROVED BY THE OVERSIGHT COMMITTEE ON PUBLIC RECORDS: NAME OF COUNTY ADOPTING

How to fill out countylocal general retention schedule

How to fill out countylocal general retention schedule:

1. Start by gathering all relevant documents and records that need to be categorized and retained.
2. Review the countylocal general retention schedule guidelines to understand the different categories and time periods for retaining specific types of records.
3. Assign the appropriate category to each document or record based on its content and purpose.
4. Determine the required retention period for each category by referring to the countylocal general retention schedule guidelines.
5. Create a filing system or database to organize and store the categorized documents and records according to their assigned retention periods.
6. Regularly review and update the retention schedule as needed to ensure compliance with any changes in regulations or policies.
7. Train relevant staff members on the importance of following the countylocal general retention schedule and the proper procedures for maintaining and disposing of records.

Who needs countylocal general retention schedule:

1. County and local government offices who are responsible for managing and retaining official records.
2. Public agencies and organizations that are required by law to retain specific types of records.
3. Any entity or individual who wants to ensure compliance with regulations and best practices regarding the retention of records.

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What is countylocal general retention schedule?

The countylocal general retention schedule is a document that outlines the recommended retention periods for various records created or received by county and local governments.

Who is required to file countylocal general retention schedule?

County and local governments are required to file the countylocal general retention schedule.

How to fill out countylocal general retention schedule?

The countylocal general retention schedule is filled out by identifying the types of records, determining the recommended retention periods for each type, and documenting any legal citations or justifications for the retention periods.

What is the purpose of countylocal general retention schedule?

The purpose of the countylocal general retention schedule is to provide guidelines for the management and disposal of records in county and local governments, ensuring that important records are retained for an appropriate amount of time and unnecessary records are disposed of properly.

What information must be reported on countylocal general retention schedule?

The countylocal general retention schedule must include information such as the types of records, their recommended retention periods, and any legal citations or justifications for the retention periods.