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This document is used to authorize and outline the conditions under which an acting employee will receive acting allowances when performing duties at a higher graded position.
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How to fill out acting allowance authorization

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How to fill out Acting & Allowance authorization

01
Obtain the Acting & Allowance Authorization form from your HR department or the appropriate online portal.
02
Fill out the employee's name and ID at the top of the form.
03
Specify the position the employee will be acting in during the authorization period.
04
Indicate the start and end dates for the acting assignment.
05
Provide the reason for the acting assignment in the designated section.
06
Complete the section regarding compensation adjustments, if applicable.
07
Obtain the necessary signatures from the immediate supervisor and department head.
08
Submit the completed form to the HR department for processing.

Who needs Acting & Allowance authorization?

01
Employees who are temporarily assigned to a higher position or role.
02
Supervisors who need to approve temporary roles for their team members.
03
HR representatives who manage compensation and role adjustments within the organization.
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Definition↑ Acting Up arrangements (otherwise known as higher duties arrangements) - where an employee temporarily covers part or all of a more senior post within their own section/team or service area for a limited period of time only.
allowance noun (AMOUNT GIVEN) money that you are given regularly, especially to pay for a particular thing: The perks of the job include a company pension and a generous travel allowance.
Qualifying period for granting acting allowance At present, acting allowances are payable only when the acting appointments last for 30 calendar days or more. No acting allowance is payable for doubling-down appointments irrespective of the length of the acting period.
An acting up allowance can be paid where an individual is taking on additional duties at a higher grade to their normal role for a temporary period, e.g. during a secondment or to cover for sickness absence of a colleague but excluding cover for annual leave.
1. a. : a sum granted as a reimbursement or bounty or for expenses. a salary that includes a cost-of-living allowance. especially : a sum regularly provided for personal or household expenses.
Acting Pay means the rate of pay a Member receives while temporarily performing the duties of any rank higher than the Member normally holds. Acting Pay means remuneration for the period of time that an employee actually performs the essential core duties of a more responsible position as authorized within this policy.
Allowance” means the monetary payment to an employee for. performing duties of a equivalent or higher graded.

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Acting & Allowance authorization is a formal approval process that permits employees to receive additional compensation when temporarily assigned to perform the duties of a higher-level position or when granted special allowances for their role.
Employees who are temporarily assigned to a higher-level position or who are eligible for additional allowances are required to file Acting & Allowance authorization.
To fill out Acting & Allowance authorization, individuals must provide details regarding their current position, the position they are acting in, the duration of the assignment, and any relevant compensation changes or allowances needed during the assignment.
The purpose of Acting & Allowance authorization is to ensure that employees receive appropriate compensation for additional responsibilities and to maintain transparency and accountability within the organization.
The information that must be reported includes the employee's name, current job title, acting job title, start and end dates of the acting assignment, justification for the acting role, and any applicable salary or allowance changes.
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