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GRADUATE COUNCIL PROPOSAL FOR CHANGE IN EXISTING COURSE×PROGRAM ORIGINATING UNIT: Physics & Astronomy TYPE OF ACTION: Change in existing course X Change in existing program TYPE OF CHANGE REQUESTED:
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How to fill out graduate council minutes:

01
Begin by including the basic information at the top of the minutes, such as the name of the graduate council, the date and time of the meeting, and the location.
02
Note down the names of the attendees present at the meeting. This may include council members, faculty, staff, and any other individuals who were invited or required to attend.
03
Record the agenda items discussed during the meeting. Include a brief summary of each topic and any decisions or actions taken.
04
Note the key points of the discussions held during the meeting. It's important to capture the main arguments, suggestions, and concerns raised by the participants.
05
Document any motions or resolutions that were made during the meeting. Include the name of the individual who proposed the motion, as well as the outcome of the vote.
06
If there were any presentations or reports given during the meeting, summarize their content in the minutes. This allows for future reference and provides context to the discussions that took place.
07
Capture any important announcements or updates shared during the meeting, whether they are related to the council's activities or any relevant matters affecting the graduate community.
08
Before finalizing the minutes, make sure to proofread and edit for clarity and accuracy. Double-check the spelling of names, verify the correctness of any data or figures mentioned, and ensure the overall coherence of the document.

Who needs graduate council minutes:

01
The members of the graduate council themselves rely on minutes to remember the discussions and decisions made during the meetings. These minutes serve as a reference point for future meetings and help maintain continuity.
02
University administrators and stakeholders may also require access to the graduate council minutes. They use these documents to stay updated on the council's activities, decisions, and progress towards achieving its objectives.
03
Faculty members, staff, and graduate students who are not council members but are interested in the outcomes of the meetings may also request access to the minutes. They may need this information for their own research, to remain informed on important matters, or to provide input on future discussions.
In summary, filling out graduate council minutes involves recording the meeting's details, summarizing discussions, noting key motions, capturing presentations, and proofreading before finalizing. The minutes are important for the council members, university administrators, and others interested in the council's activities.

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