Get the free Notice of extraordinary general meeting - Magnis Resources

MAGNUS RESOURCES LIMITED ACN 115 111 763 NOTICE OF EXTRAORDINARY GENERAL MEETING EXPLANATORY MEMORANDUM AND PROXY FORM DATE AND TIME OF MEETING: 5 April 2016 at 10:00am (ADT) PLACE OF MEETING: York

How to fill out notice of extraordinary general

How to fill out a notice of extraordinary general:

1. Start by identifying the name of your company and the specific purpose of the extraordinary general meeting. This could be a major decision or change that requires a shareholder vote.
2. Include the date, time, and location of the meeting in the notice. It is important to provide clear instructions on where and when the meeting will take place, allowing shareholders to plan accordingly.
3. Specify the items to be discussed at the meeting. Clearly outline the agenda and any proposals, resolutions, or decisions that will be presented for the shareholders' consideration.
4. Include any relevant background information or documents that shareholders may need to review before attending the meeting. This could include financial reports, legal documents, or any other pertinent materials.
5. Mention the requirements for attendance and voting. Specify who is eligible to attend the meeting and how voting will take place, whether it is through a show of hands, by proxy, or by electronic means.
6. Provide instructions on how shareholders can participate in the meeting or submit their votes if they are unable to attend in person. This could involve completing a proxy form or utilizing an electronic voting system.
7. Include contact information for any inquiries or clarification regarding the notice. Provide a dedicated email address or phone number for shareholders to reach out with any questions they may have.

Who needs a notice of extraordinary general:

1. Shareholders: All shareholders of the company are entitled to receive a notice of extraordinary general meeting. This ensures transparency and allows them to exercise their right to participate in important decision-making processes.
2. Board of Directors: The board of directors should be aware of the notice and actively involved in its preparation. They play a crucial role in providing the necessary information and ensuring that the notice is compliant with all legal and regulatory requirements.
3. Legal and Financial Advisors: It is advisable to involve legal and financial advisors in the preparation of the notice. They can provide guidance and ensure that all information included in the notice is accurate, relevant, and meets any legal obligations.

Remember, filling out a notice of extraordinary general meeting accurately and comprehensively is crucial to ensuring that all stakeholders are well-informed and able to participate effectively in the decision-making process.

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