Get the free Regular Meeting Minutes

Minutes from the regular meeting of the Board of Education of the Akron City School District held on June 27, 2011, detailing attendance, resolutions, and various recommendations and decisions made

How to fill out regular meeting minutes

How to fill out Regular Meeting Minutes

1. Start with the meeting date, time, and location.
2. List the names of attendees and absentees.
3. State the purpose of the meeting.
4. Follow the agenda items in the order they were discussed.
5. Summarize discussions and key points for each agenda item.
6. Record decisions made and any action items assigned, including deadlines.
7. Note any important announcements or conclusions.
8. Review the minutes for accuracy before finalizing.
9. Distribute the minutes to all attendees and relevant stakeholders.

Who needs Regular Meeting Minutes?

1. Meeting participants to recall discussions and decisions.
2. Management to keep track of progress and actions.
3. Stakeholders to stay informed about meeting outcomes.
4. Administrative staff for record-keeping and compliance.
5. New team members for onboarding and understanding context.

People Also Ask about

What is the protocol for taking minutes?

The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Votes taken should appear in their place of order in the agenda. Generally, don't include names.

What is the proper format for minutes of a meeting?

How to write meeting minutes Organization name. Meeting purpose. Start and end times. Date and location. List of attendees and absentees, if necessary. Space for important information like motions passed or deadlines given. Space for your signature and the meeting leader's signature.

What are the Robert's rules for meeting minutes?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

What are the guidelines to write minutes of meeting?

What do the minutes contain? Time, date and place of meeting. List of people attending. List of absent members of the group. Approval of the previous meeting's minutes, and any matters arising from those minutes. For each item in the agenda, a record of the principal points discussed and decisions taken.

What are the standard styles of minutes of a meeting?

There are three standard meeting minutes formats: action, discussion, and verbatim.

What are Robert's rules for meeting minutes?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

What 8 things should the minutes of a meeting include?

8 Things You Should Always Include in Your Meeting Minutes Type of Meeting. Organization Name. Date and Time. Location. Attendee Names. Approval of Previous Meeting Minutes. Motions and Votes. Meeting Adjournment Time and Signature.

For pdfFiller’s FAQs

What is Regular Meeting Minutes?

Regular Meeting Minutes are a written record of the discussions, decisions, and actions taken during a meeting. They serve as an official account of what transpired.

Who is required to file Regular Meeting Minutes?

Typically, the secretary of the meeting or a designated individual is required to file Regular Meeting Minutes, ensuring that they are accurate and properly documented.

How to fill out Regular Meeting Minutes?

To fill out Regular Meeting Minutes, one should include the date and time of the meeting, a list of attendees, a summary of the discussions, action items assigned, and any decisions made.

What is the purpose of Regular Meeting Minutes?

The purpose of Regular Meeting Minutes is to provide an official record of the meeting for reference, transparency, accountability, and to facilitate follow-up on action items.

What information must be reported on Regular Meeting Minutes?

Regular Meeting Minutes must report the date, time, and location of the meeting, names of attendees, agenda items discussed, summaries of discussions, decisions made, and action items assigned.