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NAMIBIAN DIRECTORATE OF CIVIL AVIATION Ministry Of Works And Transport No 4 Rudolph Herzog, P.M. Bag 12003 Ausspannplatz, Windhoek, Namibia MANDATORY OCCURRENCE×SERVICE DIFFICULTY REPORT (1) OPERATOR:

How to fill out mandatory occurrenceservice difficulty report

How to fill out a mandatory Occurrence/Service Difficulty Report?

1. Start by obtaining the necessary form for the mandatory Occurrence/Service Difficulty Report. This form can usually be found on the relevant aviation regulatory body's website or obtained directly from your organization.
2. Begin by filling out the basic information section of the form. This typically includes details such as the date and time of the occurrence, the aircraft registration number or tail number, and the name of the operator or organization.
3. Next, provide a concise and accurate description of the occurrence or Service Difficulty. Include relevant details such as the nature of the problem, any warning signs or indications observed, and any relevant events leading up to the occurrence.
4. Indicate the severity level of the occurrence or Service Difficulty. Most forms will have a scale or selection options for this purpose, ranging from minor incidents to serious accidents. Use your judgment and the guidelines provided to determine the appropriate severity level.
5. If applicable, provide information about the actions taken to mitigate or resolve the occurrence or Service Difficulty. This may include any repairs, replacements, or adjustments made to the aircraft or system involved.
6. Include any additional pertinent information or comments in the designated section. This could include recommendations for preventing similar occurrences in the future, lessons learned, or any other observations or insights that may be relevant.
7. Finally, ensure that the form is signed and dated by the person submitting the report. This is typically the pilot, maintenance personnel, or any other relevant individual who witnessed or experienced the occurrence or Service Difficulty.

Who needs the mandatory Occurrence/Service Difficulty Report?

1. Aviation regulatory bodies typically require the submission of mandatory Occurrence/Service Difficulty Reports. These reports help authorities monitor and improve safety standards within the aviation industry.
2. Aircraft operators and organizations are responsible for submitting these reports for any occurrences or Service Difficulties that fall within the regulatory requirements. This includes commercial airlines, private aircraft operators, maintenance organizations, and any other entity operating under aviation regulations.
3. Pilots, maintenance personnel, air traffic controllers, and other aviation professionals who come across an occurrence or Service Difficulty are required to report it through the mandatory reporting system. This ensures that safety-related information is captured and can be analyzed for potential risks and improvements.

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