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Employee: Manager Approval: Week Ending:PAGEOFThere are two methods of mileage reimbursement that can be used interchangeably on this form: 1. Standard Miles: There is a Chart on the back of this
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How to fill out employee mileage reimbursement a
How to fill out employee mileage reimbursement a:
01
Gather all necessary information such as the employee's name, date of travel, purpose of the trip, starting and ending locations, and the total distance traveled.
02
Calculate the total mileage by subtracting the starting mileage from the ending mileage.
03
Determine the reimbursement rate per mile. This information can usually be found in the company's reimbursement policy or by consulting with the HR department.
04
Multiply the total mileage by the reimbursement rate to calculate the total reimbursement amount.
05
Complete the employee mileage reimbursement form by entering the required information, including the employee's personal details, the trip details, and the reimbursement amount.
06
Attach any supporting documents if required, such as receipts or a travel log, to validate the mileage.
07
Ensure all information provided is accurate and legible before submitting the form to the appropriate department or person for approval.
Who needs employee mileage reimbursement a:
01
Employees who use their personal vehicles for work-related travel may be eligible for mileage reimbursement.
02
Sales representatives, delivery drivers, and other employees who frequently travel for business purposes often require mileage reimbursement.
03
Companies that have a reimbursement policy in place to cover employee travel expenses typically require employees to fill out the employee mileage reimbursement form to claim their reimbursements.
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