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This document provides the minutes from the West Jordan Planning and Zoning Commission meeting held on May 18, 2010, detailing the attendance, discussions on various agenda items, approvals of permits

How to fill out regular meeting minutes

How to fill out Regular Meeting Minutes

1. Start with the title 'Meeting Minutes'.
2. Include the date, time, and location of the meeting.
3. List the names of attendees and note any absentees.
4. Record the meeting agenda.
5. Document discussions and key points raised for each agenda item.
6. Note any decisions made and action items assigned, including who is responsible and deadlines.
7. Summarize important discussions and outcomes.
8. Include the next meeting date if applicable.
9. End with the person responsible for drafting the minutes.

Who needs Regular Meeting Minutes?

1. Meeting participants who need a recap of discussions and decisions.
2. Team members who were unable to attend the meeting.
3. Managers or supervisors for tracking progress and accountability.
4. Stakeholders who require updates on project developments.

People Also Ask about

What is the protocol for taking minutes?

The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Votes taken should appear in their place of order in the agenda. Generally, don't include names.

What is the proper format for minutes of a meeting?

How to write meeting minutes Organization name. Meeting purpose. Start and end times. Date and location. List of attendees and absentees, if necessary. Space for important information like motions passed or deadlines given. Space for your signature and the meeting leader's signature.

What are the Robert's rules for meeting minutes?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

What are the guidelines to write minutes of meeting?

What do the minutes contain? Time, date and place of meeting. List of people attending. List of absent members of the group. Approval of the previous meeting's minutes, and any matters arising from those minutes. For each item in the agenda, a record of the principal points discussed and decisions taken.

What are the standard styles of minutes of a meeting?

There are three standard meeting minutes formats: action, discussion, and verbatim.

What are Robert's rules for meeting minutes?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

What 8 things should the minutes of a meeting include?

8 Things You Should Always Include in Your Meeting Minutes Type of Meeting. Organization Name. Date and Time. Location. Attendee Names. Approval of Previous Meeting Minutes. Motions and Votes. Meeting Adjournment Time and Signature.

For pdfFiller’s FAQs

What is Regular Meeting Minutes?

Regular Meeting Minutes are official written records that document the proceedings of a meeting, including decisions made, actions taken, and discussions held.

Who is required to file Regular Meeting Minutes?

Typically, the secretary of the meeting or designated person is required to file Regular Meeting Minutes to ensure accurate records of the proceedings.

How to fill out Regular Meeting Minutes?

To fill out Regular Meeting Minutes, write the date, time, and location of the meeting, list attendees, summarize discussions, record decisions and actions taken, and note any future agenda items.

What is the purpose of Regular Meeting Minutes?

The purpose of Regular Meeting Minutes is to provide a formal account of what transpired during the meeting, serving as a reference for future discussions and ensuring accountability and transparency.

What information must be reported on Regular Meeting Minutes?

Regular Meeting Minutes must report the date, time, and location of the meeting, attendees, a summary of discussions, decisions made, specific actions assigned, and any follow-up items or next steps.