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INTERNATIONAL TRAVEL REIMBURSEMENT REQUEST FORM AND RECEIPTS FOR ALL EXPENSES MUST BE SUBMITTED WITHIN 60 DAYS OF TRAVEL Date: Dept: PAYEE UC Employee Preparer: Student Vendor Other: Name: EMP×Stu×Even

How to fill out international travel reimbursement request

How to fill out an international travel reimbursement request:

1. Start by obtaining the appropriate form from your employer or the organization responsible for handling travel reimbursements. This form may be available online or in hard copy format.
2. Begin filling out the form by providing your personal information, including your full name, employee or traveler ID, contact information, and department or organization.
3. Specify the purpose of your travel and the dates of your trip. This information helps the reimbursement department understand the nature and duration of your travel.
4. Itemize your expenses related to the international travel. Include categories such as airfare, hotel accommodations, meals, ground transportation, and any other relevant expenses. Provide detailed descriptions of each expense, and attach any supporting documentation such as receipts or invoices.
5. Calculate the total amount spent by adding up all the expenses. Ensure that your calculations are accurate and supported by the attached receipts.
6. Indicate whether there were any pre-approved expenses or allowances provided by your employer or the organization. This may include per diem rates, prepaid expenses, or special allowances for specific purposes.
7. If applicable, describe any reimbursement advances or travel cash provided to you before the trip. Include the amount received and indicate whether it should be deducted from the total reimbursement amount.
8. Sign and date the form to certify that the information provided is accurate and complete.

Who needs an international travel reimbursement request:

1. Employees who have been authorized to undertake international business trips on behalf of their organizations may need an international travel reimbursement request. This could include individuals from various industries such as business, academia, government, or nonprofit sectors.
2. Contractors or consultants who have been instructed to travel internationally for work and are entitled to reimbursement for their expenses may also need to submit an international travel reimbursement request.
3. Students or scholars who are participating in academic or research programs abroad and are eligible for travel reimbursements provided by their educational institutions may need to fill out an international travel reimbursement request.

In summary, to fill out an international travel reimbursement request, you need to accurately provide your personal information, describe your travel expenses with supporting documentation, calculate the total amount spent, indicate any pre-approved allowances or advances, and sign the form. This request is typically required by employees, contractors, consultants, and students who are authorized to travel internationally and are entitled to reimbursement for their expenses.

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What is international travel reimbursement request?

International travel reimbursement request is a formal request submitted to request reimbursement for expenses incurred during international travel.

Who is required to file international travel reimbursement request?

Employees who have traveled internationally for business purposes and have incurred expenses that are eligible for reimbursement are required to file an international travel reimbursement request.

How to fill out international travel reimbursement request?

To fill out an international travel reimbursement request, one must provide detailed information about the trip including dates, locations, expenses incurred, and relevant receipts.

What is the purpose of international travel reimbursement request?

The purpose of international travel reimbursement request is to ensure that employees are reimbursed for eligible expenses incurred during international business trips.

What information must be reported on international travel reimbursement request?

Information such as dates of travel, locations visited, expenses incurred, receipts, and any other relevant details must be reported on the international travel reimbursement request.