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Interview and interview notes for applicants October 2017This document contains important information about interviews and admissions assessments for each subject, information about any written work

How to fill out pre-interview and interview notes

How to fill out pre-interview and interview notes:

1. Start by creating a template or format for your notes. This can include sections such as the candidate's name, position applying for, date of the interview, and key questions to ask.
2. Before the interview, review the candidate's resume and any other relevant documents. Make note of any specific skills or experiences you want to inquire about during the interview.
3. During the pre-interview phase, jot down any observations or initial impressions about the candidate. This can include their professional demeanor, communication skills, and overall presentation.
4. As the interview progresses, actively listen to the candidate's responses and take detailed notes on their answers. Write down any important details, examples, or specific achievements they mention.
5. While the candidate is speaking, use abbreviations or shorthand to capture the main points quickly. This will help you to keep up with the conversation and avoid missing important information.
6. Take note of the candidate's body language, confidence level, and overall engagement during the interview. These nonverbal cues can provide valuable insights about their suitability for the position.
7. If there are any red flags or areas of concern that arise during the interview, make a note of them. This will help you remember to follow up or delve deeper into those topics during the reference check or subsequent interviews.
8. After the interview, take some time to reflect on your notes and add any additional thoughts or impressions that may have come to mind. This will help ensure a thorough evaluation of the candidate's performance.

Who needs pre-interview and interview notes:

1. Hiring managers: Pre-interview and interview notes are crucial for hiring managers as they provide a comprehensive record of a candidate's qualifications, strengths, and weaknesses. These notes aid in the decision-making process and serve as a reference during candidate discussion and evaluation.
2. Interviewers: Interview notes are essential for interviewers to document a candidate's responses, skills, and qualifications. These notes help interviewers compare different candidates and provide evidence-based feedback during the selection process.
3. HR professionals: HR professionals involved in the recruitment process greatly benefit from pre-interview and interview notes. They actively participate in assessing candidates' fit for the organization and rely on these notes to make informed decisions about potential hires.
4. Higher-level decision-makers: Executives or managers involved in final candidate selection need pre-interview and interview notes as a summary of each candidate's performance and potential. These notes help these decision-makers evaluate candidates objectively and choose the best fit for the organization.
5. Interview panel members: In situations where multiple interviewers are part of an interview panel, pre-interview and interview notes are shared among the members. These notes allow for collective evaluation and discussion, ensuring a fair and thorough assessment of candidates.
6. Legal and compliance teams: Pre-interview and interview notes serve as evidence of a fair and non-discriminatory selection process, protecting organizations from potential legal issues. These notes may be requested or reviewed during an audit or compliance investigation.
7. Future reference: Finally, pre-interview and interview notes can serve as a valuable reference for future recruitment efforts. They provide insights into the key criteria considered during the selection process, allowing for consistency and comparison with future candidates.

Overall, pre-interview and interview notes are essential for individuals and teams involved in the hiring process. They help streamline evaluations, facilitate decision-making, and provide a comprehensive record of candidate assessments for future reference.

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What is pre-interview and interview notes?

Pre-interview notes are notes taken before an interview, while interview notes are notes taken during an interview.

Who is required to file pre-interview and interview notes?

Employers and Human Resources departments are typically required to file pre-interview and interview notes.

How to fill out pre-interview and interview notes?

Pre-interview and interview notes should be filled out accurately and objectively, documenting key points discussed during the pre-interview and interview processes.

What is the purpose of pre-interview and interview notes?

The purpose of pre-interview and interview notes is to keep a record of important information shared during the hiring process, ensuring transparency and fairness in decision-making.

What information must be reported on pre-interview and interview notes?

Pre-interview and interview notes should include details about the candidate's qualifications, responses to interview questions, and any additional observations made by the interviewer.