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McGillCourseLecturersandInstructorsUnion×CLIP) AgendafortheGeneralAssembly Feb13,2015,2:004:00PM,LEA232 Signing×1:452:00pm) 1. Calltoorder×2pm) 2. DesignationoftheAssemblyChairandSecretary×2min.×

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How to fill out agenda and motions for:

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Determine the purpose: Start by clearly identifying the purpose of the meeting or event. This will help you create an agenda that is focused and addresses the goals that need to be achieved.

02

Set the agenda: Create a list of topics or items that need to be discussed during the meeting. Prioritize them based on importance and time constraints. Include a time estimate for each agenda item to ensure the meeting stays on track.

03

Provide background information: For each agenda item, include a brief description or background information. This will give participants an understanding of the topic and help them come prepared for the discussion.

04

Assign responsibilities: Identify who will be responsible for presenting or leading each agenda item. This will help distribute tasks and ensure that everyone is aware of their role during the meeting.

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Include supporting documents: If there are any documents, reports, or presentations that need to be reviewed or discussed during the meeting, make sure to include them as attachments or links within the agenda. This will allow participants to familiarize themselves with the content beforehand.

Who needs agenda and motions for:

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Meeting organizers: The agenda is essential for meeting organizers as it helps them structure the meeting and ensure that all important topics are discussed. It serves as a guide to keep the meeting productive and focused.

02

Participants: Agenda and motions are crucial for participants to understand what will be discussed during the meeting. It helps them prepare and gather necessary information related to each agenda item. Having a well-prepared agenda also increases engagement and participation during the meeting.

03

Decision-makers: Agenda and motions are important for decision-makers as they provide a clear overview of what decisions need to be made and the options available. It allows them to review the information and vote on motions accordingly.

In summary, filling out an agenda and motions involves setting the purpose, creating a structured list of topics, providing background information, assigning responsibilities, and including supporting documents. Both meeting organizers and participants can benefit from having a well-prepared agenda and motions, ensuring productive and organized meetings. Decision-makers also rely on these documents to guide their decision-making processes.

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The person responsible for organizing the meeting is required to file the agenda and motions.

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Agenda and motions can be filled out by listing the topics to be discussed and any proposed actions to be taken.

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The purpose of agenda and motions is to ensure that meetings are organized, focused, and productive.

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Agenda and motions must include a list of topics, proposed actions, and any supporting materials needed for discussion.

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