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This document discusses electronic I-9 systems used by employers for managing Employment Eligibility Verification Forms. It outlines the benefits of going digital, requirements, security measures,

How to fill out electronic i-9 systems

How to fill out Electronic I-9 Systems

1. Access the Electronic I-9 System through the designated portal.
2. Enter employee's personal information including full name, address, date of birth, and Social Security number.
3. Select the appropriate document categories from the provided list (e.g., passport, driver’s license) to establish identity and employment authorization.
4. Upload or scan the documents as required by the system.
5. Review all entries carefully for accuracy.
6. Submit the completed form within the required time frame, typically within three days of the employee's hire date.

Who needs Electronic I-9 Systems?

1. Any employer in the United States who hires employees must complete an I-9 form to verify their identity and work authorization.
2. Businesses that operate in multiple states may utilize Electronic I-9 Systems for streamlined hiring processes.
3. Recruiters and staffing agencies also need these systems to manage temporary and contract workers.

People Also Ask about

Are i9 still required?

Federal law requires that every employer* who recruits, refers for a fee, or hires an individual for employment in the U.S. must complete Form I-9, Employment Eligibility Verification. Form I-9 will help you verify your employee's identity and employment authorization.

What's the point of an i9?

What is the purpose of the Form I-9? Federal law requires employers to verify the identity and employment authorization of new employees and, in certain instances, to reverify that the employee is still authorized to work. Employers must use an electronic or paper Form I-9 to do this.

What documents are needed with an i9?

Documents that Establish Both Identity and Employment Authorization U.S. Passport or U.S. Passport Card. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa.

What is the point of i9 verification?

What is the purpose of the Form I-9? Federal law requires employers to verify the identity and employment authorization of new employees and, in certain instances, to reverify that the employee is still authorized to work. Employers must use an electronic or paper Form I-9 to do this.

What is an I-9 system?

Use Form I-9, Employment Eligibility Verification, to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for every individual they hire for employment in the United States. This includes citizens and aliens.

What is the i-9 system?

The form is used to document verification of the identity and employment authorization of each new employee (both U.S. citizen and alien) hired after November 6, 1986, to work in the United States.

How to perform an I-9 audit?

7 steps for conducting an internal Form I-9 audit Gather employee information. Ensure every employee has completed or received a Form I-9. Collect I-9s. Ensure you collect all digital and physical I-9s. Verify completed I-9s. Audit and review I-9s. Correct errors. Complete the audit. Document processes and regular audits.

What is the difference between E-Verify and i9?

E-Verify is an internet-based system that compares data from a worker's Form I-9 to information from the Department of Homeland Security (DHS) and the Social Security Administration (SSA) records, automatically confirming their authorization to work in the USA.

For pdfFiller’s FAQs

What is Electronic I-9 Systems?

Electronic I-9 Systems are digital platforms that employers use to complete, manage, and store Form I-9, which is required by U.S. immigration law to verify an employee's identity and eligibility to work in the United States.

Who is required to file Electronic I-9 Systems?

All employers in the United States who hire individuals to work must complete and file Form I-9, regardless of whether they use a paper or electronic system.

How to fill out Electronic I-9 Systems?

To fill out Electronic I-9 Systems, employers and employees must provide personal information, including the employee's name, address, and date of birth, and verify identity through acceptable forms of documentation, which should be uploaded or input directly into the electronic system.

What is the purpose of Electronic I-9 Systems?

The purpose of Electronic I-9 Systems is to streamline the process of verifying an employee's work eligibility, reduce errors associated with paper forms, ensure compliance with federal regulations, and enhance record-keeping efficiency.

What information must be reported on Electronic I-9 Systems?

The information required on Electronic I-9 Systems includes the employee's personal identification details, employment information, and documentation verifying identity and work authorization as specified in the Form I-9.