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31 MINUTES MONROE COUNTY WATER AUTHORITY REGULAR MEETING Thursday, May 10, 2012 9:30 a.m. 9:30 a.m. The Chairman called this Regular Meeting to order. Present: A. J. Quattrone, C. O. Benny, L.

How to fill out mnutes may-10-12 reg mtg

How to fill out minutes for a May 10-12 regular meeting?

1. Start by including the header with the meeting details: Write the date of the meeting (May 10-12, in this case) and specify that it is a regular meeting. The header should also include the name of the organization or group conducting the meeting.
2. Record the attendance: Make a list of all the individuals present at the meeting. Include their names and titles. If any participants join or leave during the meeting, make note of that as well.
3. Document the meeting agenda: List all the topics or items that were discussed during the meeting. Include a brief description or summary of each agenda item. This will help provide context for future reference.
4. Record the discussions and decisions: Write detailed notes about the discussions that took place during the meeting. Summarize key points and capture any important decisions or actions that were agreed upon. Be sure to include who made the decision or motion and any voting results.
5. Note any follow-up items or action points: If there were any tasks or action items identified during the meeting, make note of them. Include the responsible person's name and a deadline for completion. This will help ensure that all necessary follow-up actions are taken.

Who needs minutes for the May 10-12 regular meeting?

1. The organization or group conducting the meeting: Minutes serve as an official record of what transpired during the meeting. They are essential for maintaining organizational history, decision-making, and accountability.
2. Meeting participants: Minutes provide participants with a comprehensive summary of what was discussed, decisions made, and next steps. They serve as a reference point and reminder for those involved in the meeting.
3. Stakeholders and supervisors: Individuals who were unable to attend the meeting may request the minutes to stay informed about the discussions and outcomes. Additionally, supervisors and stakeholders may require the minutes to ensure transparency and compliance with organizational processes.

In conclusion, filling out minutes for a May 10-12 regular meeting involves noting the meeting details, recording attendance, documenting the agenda, capturing discussions and decisions, and noting any follow-up actions. The minutes are necessary for the organization, meeting participants, and other stakeholders to keep an official record and stay informed about the meeting proceedings.

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