Get the free June 4, 2012 Meeting of Mayor and Council - Senoia

This document outlines the details of a public hearing regarding an application for a variance to specific sections of the Senoia Code of Ordinances, including discussions on setbacks and landscape

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1. Decide on the purpose of the meeting - whether it is a general team update, a specific project discussion, or a brainstorming session.
2. Determine the agenda - outline the topics that need to be covered during the meeting and the estimated time for each item.
3. Invite the relevant participants - identify the individuals who need to attend the meeting based on their roles, responsibilities, and expertise.
4. Set the date, time, and location - choose a suitable date and time for the meeting that accommodates the schedules of the participants. Also, secure a suitable venue for the meeting to take place.
5. Circulate the agenda - send the agenda to all participants ahead of the meeting so they can come prepared and have a clear understanding of what will be discussed.
6. Prepare meeting materials - gather any necessary documents, presentations, or reports that need to be reviewed or discussed during the meeting.
7. Conduct the meeting - follow the agenda and facilitate meaningful discussions. Take notes on key decisions, action items, and any important information discussed.
8. Assign action items - at the end of the meeting, assign tasks and responsibilities to individuals to ensure that any necessary follow-up actions are completed.
9. Follow up after the meeting - share meeting minutes or a summary with all participants, highlighting the key points discussed and any action items assigned.
10. Evaluate the meeting - assess the success of the meeting and identify any areas for improvement for future meetings.

Who needs June 4, 2012 meeting:

1. The project team working on a specific project related to the meeting agenda.
2. Managers or supervisors who require updates or need to provide guidance on the discussed topics.
3. Individuals who have a stake or interest in the meeting's outcomes and decisions.

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