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SHIRE OF LAVERTON MINUTES OF THE SPECIAL MEETING OF COUNCIL HELD ON 23 FEBRUARY 2016 COMMENCING AT 5:02PM Shire of Laverton Special Meeting of Council 23 February 2016 Minutes Page 1 MINUTES OF THE

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1. Start by clearly stating the date, time, and location of the meeting.
2. Include a list of attendees, noting their names and any relevant affiliations or positions.
3. Begin the minutes by summarizing the purpose of the meeting and any key agenda items.
4. As the meeting progresses, record the main discussion points and decisions made. Use a clear and concise writing style, avoiding unnecessary details.
5. Include any actions that were assigned during the meeting, along with the responsible person and deadline for completion.
6. If there were any important presentations or reports discussed, summarize the key findings or conclusions.
7. Make sure to capture any questions or concerns raised by attendees, as well as the responses given by the group.
8. End the minutes with a concise summary or closing statement.

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1. Organizations and businesses: Minutes serve as a formal record of meetings, which can be used for documentation and legal purposes.
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3. Non-profit organizations: Minutes can help track progress, document decisions, and provide a historical record for future reference.
4. Project teams: Minutes can help team members stay informed about project updates, actions, and decisions made during meetings.
5. Educational institutions: Minutes can be used to document faculty or board meetings, ensuring transparency and accountability.

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Minutes refer to the official written record of a meeting or proceedings.

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The person designated as the secretary or recorder of the meeting is typically responsible for filing the minutes.

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Minutes should include key discussion points, decisions made, actions taken, and attendees present.

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The purpose of minutes is to document and preserve a record of what took place during a meeting.

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Minutes should include the date and time of the meeting, names of attendees, agenda items discussed, decisions made, and any action items.