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University of Louisiana at Lafayette Purchasing Office Lafayette, Louisiana 70504 REQUEST FOR FAX QUOTATION This is an inquiry, NOT AN ORDER. Please FAX your quote or no bid to NO LATER THAN 4:00
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How to fill out request for a quotation
How to fill out a request for a quotation:
01
Start by filling out the header of the request, which typically includes your company's name and address, as well as the contact information for the person submitting the request.
02
Include a clear and concise subject line that states the purpose of the request. This will help the recipient quickly understand what the request is about.
03
Begin the body of the request by addressing the recipient appropriately. If you know the person's name, use it. If not, a general salutation such as "Dear Sir/Madam" will suffice.
04
Clearly state the purpose of the quotation request. Provide details about the goods or services you are seeking a quotation for, including any specific requirements or specifications.
05
To help the recipient provide an accurate quotation, provide as much relevant information as possible. This may include quantities needed, desired delivery dates, any special packaging requirements, or any other details that may impact the quotation.
06
If there are any specific terms or conditions that need to be considered, such as payment terms or warranty requirements, make sure to include them in the request.
07
It is often helpful to include a deadline for submitting the quotation. This will help ensure that you receive the necessary information in a timely manner.
08
Finally, thank the recipient for their attention to the request and include your contact information in case they have any further questions or need clarification.
Who needs a request for a quotation?
01
Any individual or business looking to purchase goods or services at a competitive price may need a request for a quotation. This includes both small and large organizations across a wide range of industries.
02
Businesses that regularly engage in procurement activities may have dedicated departments or personnel responsible for obtaining quotations. This ensures that the organization can make informed decisions based on price and quality when purchasing goods or services.
03
Requesting a quotation can also be beneficial for individuals or small businesses who may not have established relationships with suppliers. By obtaining multiple quotes, they can compare pricing and choose the supplier that offers the best value for their needs.
Overall, the purpose of a request for a quotation is to gather information from potential suppliers regarding the cost and availability of goods or services, allowing the requester to make informed purchasing decisions.
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What is request for a quotation?
A request for a quotation is a formal document sent to potential suppliers asking for pricing information for products or services.
Who is required to file request for a quotation?
Typically, procurement or purchasing departments within an organization are responsible for filing requests for quotations.
How to fill out request for a quotation?
A request for a quotation is usually filled out by specifying the product or service needed, quantity required, any specific requirements, and contact information.
What is the purpose of request for a quotation?
The purpose of a request for a quotation is to gather pricing information from suppliers in order to make informed purchasing decisions.
What information must be reported on request for a quotation?
Information such as product or service details, quantity, delivery requirements, specifications, and any other relevant information must be included in a request for a quotation.
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