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Petty cash book Currency: ZED Page: 1 of 1 Relief Unlimited, PO Box 2378, Port Label Date Details Ref. No. Code Money in Money out Balance Opening balance 03Mar Initial float 05Mar Stationary, fax
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How to fill out petty cash book
How to fill out petty cash book:
01
Start by recording the initial amount of money in the petty cash book. This is the amount of cash that is available at the beginning of a particular period.
02
Create different columns to categorize the expenses. Common categories include office supplies, transportation, meals, and entertainment.
03
Every time a petty cash expense is made, write down the date, the amount spent, the purpose of the expense, and the person responsible for making the payment.
04
At the end of each period, add up all the expenses in each category and calculate the remaining balance in the petty cash fund by subtracting the total expenses from the initial amount.
05
Replenish the petty cash fund by adding more money to bring the balance back to the initial amount, ensuring that it is ready for the next period.
Who needs petty cash book:
01
Small businesses: Petty cash funds are commonly used by small businesses to cover minor expenses without the need for writing a check or going through a formal approval process.
02
Retail stores: Cashiers in retail stores often use petty cash to provide change for customers or to make small purchases for the store's daily operations.
03
Non-profit organizations: Petty cash funds are useful for non-profit organizations to cover immediate expenses, such as buying office supplies or reimbursing volunteers for small out-of-pocket expenses.
04
Service-based businesses: Restaurants, salons, and other service-based businesses often use petty cash funds to cover small purchases or reimburse staff for necessary expenses, such as buying cleaning supplies or picking up ingredients for special orders.
05
Educational institutions: Schools and colleges may use petty cash funds to cover small expenses related to classroom supplies, field trips, or other miscellaneous costs.
Overall, any organization that frequently deals with small cash transactions may find it beneficial to maintain a petty cash book to track and manage these expenses.
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What is petty cash book?
Petty cash book is a record of small, day-to-day transactions within a business that are paid for using cash.
Who is required to file petty cash book?
Any business that uses petty cash for daily transactions is required to maintain and file a petty cash book.
How to fill out petty cash book?
Petty cash book is filled out by recording all cash transactions, maintaining receipts, and balancing the cash on hand.
What is the purpose of petty cash book?
The purpose of petty cash book is to track small transactions, keep a record of expenses, and maintain accountability for cash expenditures.
What information must be reported on petty cash book?
The petty cash book should include date of transaction, description of expense, amount spent, and initials of the person making the payment.
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