Get the free Regular Board Meeting Minutes December 18 2012 630pm

Regular Board Meeting Minutes December 18, 2012, 6:30p.m. Location: District Office, Gander Present Mr. John George (Chair) Mr. Kerry Noble Mr. Thomas Kendall Ms. Kim Cheeks Mr. Don Surge Mr. Newman

How to fill out regular board meeting minutes

How to fill out regular board meeting minutes:

1. Start by including the basic information about the meeting, such as the date, time, and location.
2. List the attendees present at the meeting, including board members, staff, guests, and any other individuals in attendance.
3. Record any apologies or absences from board members who were unable to attend the meeting.
4. Begin documenting the agenda items discussed during the meeting. Include the title or description of each agenda item and any motions, discussions, or decisions made regarding each item.
5. Ensure to note any action items or tasks assigned to specific individuals during the meeting. Specify deadlines or follow-up actions required.
6. Include a section for any announcements or updates shared during the meeting, whether they pertain to the organization or relevant industry news.
7. Document any reports or presentations delivered during the meeting, summarizing the key points discussed.
8. If applicable, record any votes taken during the meeting, including the count and outcome of each vote.
9. Wrap up the minutes with any additional comments or observations that may be important for future reference or context.
10. Finally, review and proofread the minutes before distributing them to the board members and attendees for approval.

Who needs regular board meeting minutes:

1. Board members: Regular board meeting minutes serve as a formal record of the discussions, decisions, and actions taken during the meeting. They provide a reference for board members to review and recall past discussions and decisions accurately.
2. Organization staff: Meeting minutes allow staff members to stay informed about the board's actions and decisions. They help staff members understand any tasks or actions assigned to them during the meeting.
3. External stakeholders: Regular board meeting minutes may be required for legal or compliance purposes. They provide transparency and accountability to shareholders, funders, or regulatory authorities.
4. Committees or task forces: If any subcommittees or task forces are formed during the meeting, the relevant minutes are essential for those individuals involved in the committee work, ensuring continuity and clear communication.
5. Future board members: Meeting minutes are passed on to new board members as part of the organizational history. They help them familiarize themselves with past discussions and decisions and understand the context for future decision-making.

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What is regular board meeting minutes?

Regular board meeting minutes are written records of the discussions, decisions, and actions taken during a board meeting.

Who is required to file regular board meeting minutes?

The secretary or another designated individual within the organization is usually responsible for filing regular board meeting minutes.

How to fill out regular board meeting minutes?

Regular board meeting minutes should include details such as date, time, location, attendees, agenda items, discussions, decisions, and action items.

What is the purpose of regular board meeting minutes?

The purpose of regular board meeting minutes is to document and provide a record of the discussions, decisions, and actions taken during the meeting for future reference.

What information must be reported on regular board meeting minutes?

Information such as date, time, location, attendees, agenda items, discussions, decisions, and action items must be reported on regular board meeting minutes.