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GOVERNANCE, PERFORMANCE & RISK COMMITTEE THURSDAY 5 DECEMBER 2013 MINUTES MEMBERS ROLE PRESENT APOLOGIES Nigel Gray (NG) Chief Officer Martin Wright (MW) Chief Financial Officer Dr Bandit Prewar (MP)

How to fill out governance performance risk committee

How to fill out governance performance risk committee:

1. Identify the members: Start by identifying the key individuals who will make up the governance performance risk committee. This may include representatives from different departments or areas of expertise within the organization.
2. Define the purpose and objectives: Clearly outline the purpose and objectives of the governance performance risk committee. This includes determining the specific risks and performance metrics that will be monitored and evaluated by the committee.
3. Establish governance structure: Determine the governance structure of the committee, including the roles and responsibilities of each member. This may involve creating a chairperson, establishing reporting lines, and designating any subcommittees or workgroups.
4. Develop a committee charter: Create a committee charter that outlines the committee's responsibilities, authority, and operating procedures. This document should provide clear guidance on how the committee will fulfill its role and carry out its objectives.
5. Ensure independence and expertise: It is important to ensure that the committee members possess the necessary independence and expertise to effectively fulfill their role. This may involve seeking external members or bringing in experts from outside the organization to provide an unbiased perspective.
6. Establish a meeting schedule: Determine how often the committee will meet and establish a regular meeting schedule. This will ensure that the committee has sufficient time to review and discuss relevant performance and risk-related matters.
7. Develop a risk assessment framework: Establish a risk assessment framework that will be used to identify, assess, and monitor risks within the organization. This may involve developing risk categories, assigning risk owners, and defining risk appetite and tolerance levels.
8. Monitor performance metrics: Determine the key performance metrics that will be regularly reviewed by the committee. This may include financial indicators, operational metrics, or other key performance indicators that align with the organization's objectives.
9. Conduct regular reporting: Establish a reporting process where the committee will provide updates and recommendations to the board of directors or executive management. This may involve preparing regular reports or presentations that highlight the committee's findings and actions taken.

Who needs governance performance risk committee:

1. Organizations with complex operations: Organizations with complex operations and multiple business units may benefit from having a governance performance risk committee. This helps to ensure a systematic approach in managing risks and monitoring performance across the organization.
2. Regulatory compliance requirements: Industries or sectors with stringent regulatory requirements may require a governance performance risk committee to ensure compliance and mitigate potential risks. The committee can help identify and address any gaps or non-compliance issues.
3. Stakeholder expectations: Organizations that have stakeholders who expect transparency and accountability may establish a governance performance risk committee. This demonstrates a commitment to effective risk management and performance evaluation, generating trust and confidence among stakeholders.
4. Growth-oriented organizations: As organizations grow and expand, the complexity of their operations and associated risks also increase. A governance performance risk committee can help proactively identify and manage these risks, supporting the organization's growth objectives.
5. Organizations with a focus on continuous improvement: An organization that places a strong emphasis on continuous improvement and driving performance excellence may establish a governance performance risk committee. This ensures that risks are identified and managed effectively, while performance is constantly monitored and optimized.

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