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INSTRUCTIONS for BIDDERS Issue Date: 17th August 2015 1 Table of Contents PART 1 INSTRUCTIONS TO SUPPLIERS AND CONDITIONS .................................................................... 4 1.
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How to fill out instructions for bidders
How to fill out instructions for bidders:
01
Start by clearly stating the purpose of the instructions. This can include explaining the project or contract for which bids are being sought.
02
Provide a detailed description of the goods, services, or works required. Be specific about the quantity, quality standards, and any mandatory requirements. Include any technical specifications or drawings that may be necessary.
03
Clearly outline the evaluation criteria that will be used to assess the bids. This can include factors such as price, quality, experience, and delivery time. It helps bidders understand what aspects will be considered during the selection process.
04
Specify the format and deadline for submitting bids. Provide instructions on how to submit the bids, whether it is through an online portal, email, or physical submission. Include the deadline and any additional documents that need to be attached with the bid.
05
Provide information about the evaluation process and timelines. Explain how the evaluation will be conducted, who will be involved, and when the final decision will be made. This helps bidders understand the overall timeline and when they can expect to hear back from the organization.
06
Address any additional requirements or terms and conditions. These can include information about payment terms, contract duration, insurance requirements, and any other legal or contractual obligations. Make sure to highlight any specific clauses or conditions that bidders need to consider.
07
Include contact information for any queries or clarifications. Provide the name, email address, and phone number of a designated person who can answer questions or provide further information. This helps ensure that bidders have a point of contact in case they need clarification on any aspect of the instructions.
Who needs instructions for bidders?
01
Organizations or government agencies that are seeking to procure goods, services, or works through a competitive bidding process.
02
Project managers or procurement officers responsible for ensuring a fair and transparent bidding process.
03
Potential bidders who wish to participate in the bidding process and submit their proposals. These instructions help them understand the requirements, evaluation criteria, and submission process.
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What is instructions for bidders?
Instructions for bidders are guidelines provided to potential suppliers on how to prepare and submit their bids for a project or contract.
Who is required to file instructions for bidders?
The project or contract manager is responsible for drafting and filing instructions for bidders.
How to fill out instructions for bidders?
Instructions for bidders can be filled out by providing clear and detailed information on the bidding process, requirements, deadlines, and evaluation criteria.
What is the purpose of instructions for bidders?
The purpose of instructions for bidders is to ensure that potential suppliers understand the bidding process and requirements clearly, leading to fair and competitive bids.
What information must be reported on instructions for bidders?
Instructions for bidders should include project details, submission requirements, evaluation criteria, deadline for submissions, contact information, and any special instructions.
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