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SOLE SOURCE JUSTIFICATION GOODS AND SERVICES A Sole Source Justification may be made when there is clearly and legitimately a single source of supply COMPLETE OPTION 1 OR OPTION 2 Purchase Requisition#:

How to fill out sole source justification

How to fill out sole source justification:

1. Begin by clearly identifying the need for a sole source procurement. This could be due to the unique nature of the product or service, or if it is only available from a single source.
2. Provide a detailed description of the required product or service, emphasizing any specific features or qualifications that make it essential for the project.
3. Include any supporting documentation or evidence that validates the need for a sole source procurement. This could include technical specifications, patent information, or documentation of previous unsuccessful attempts to find alternative sources.
4. Clearly outline the benefits and advantages of procuring from the sole source. This could include factors such as cost-effectiveness, time savings, quality assurance, or compatibility with existing systems.
5. Justify the absence of competition by explaining why other potential suppliers are unable to meet the requirements. This could include reasons such as proprietary technology, unique expertise, or exclusivity agreements.
6. Assess the potential risks and mitigations associated with the sole source procurement. Highlight any measures taken to ensure fair pricing, accountability, and oversight.
7. Obtain the necessary approvals and signatures from all relevant stakeholders, including department heads, procurement officers, and legal representatives. Make sure to follow any internal guidelines or procedures specific to your organization.

Who needs sole source justification:

1. Organizations or individuals who require a specific product or service that is only available from a single source.
2. Those seeking to streamline the procurement process by avoiding lengthy and resource-intensive competitive bidding.
3. Projects with strict time constraints where alternative sourcing options would result in delays or compromise successful project completion.
4. Situations where there is an urgent need to maintain compatibility with existing systems, technologies, or processes, which can only be fulfilled by a specific supplier.
5. Instances where alternative suppliers have been evaluated but found to be unsuitable due to lack of expertise, inability to meet specific requirements, or inability to deliver the desired outcome.

Remember, sole source justifications should always be approached with caution and thoroughly documented to ensure transparency, fairness, and compliance with relevant regulations and policies.

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