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CONFERENCE POLICY AND PROCEDURE MANUAL EFFECTIVE July 1, 2015, Lisa Moats Executive Director SEAC.org Adopted by the SEAC Board of Directors March 3, 2015-Page 1 of 8 Overviews The SEAC Conference

How to fill out conference policy and procedure

How to fill out conference policy and procedure:

1. Familiarize yourself with the purpose of the conference policy and procedure. Understand the importance of having clear guidelines and protocols in place for organizing and running conferences successfully.
2. Review any existing conference policy and procedure documents available. Determine if any updates or revisions are necessary based on changes in regulations, technology, or organizational needs.
3. Identify the key sections to be included in the conference policy and procedure. This may include sections on conference planning, budgeting, sponsorship, marketing, registration, logistics, program development, and evaluation.
4. Draft the conference policy and procedure document by providing clear instructions, guidelines, and responsibilities within each section. Use language that is easily understandable and concise.
5. Include any necessary forms, templates, or checklists as appendices to the conference policy and procedure document. These may include forms for speaker submissions, budget spreadsheets, registration forms, and evaluation surveys.
6. Seek feedback and input from relevant stakeholders or departments to ensure that the conference policy and procedure aligns with organizational goals and objectives.
7. Before finalizing the document, conduct a thorough review for accuracy, completeness, and consistency. Ensure that all information provided is up-to-date and relevant.
8. Once finalized, distribute the conference policy and procedure document to all relevant parties, including conference organizers, committee members, speakers, vendors, and participants.
9. Regularly review and update the conference policy and procedure document as needed to adapt to changing circumstances or best practices.

Who needs conference policy and procedure:

1. Conference organizers: They need the policy and procedure to guide them in planning, coordinating, and executing successful conferences.
2. Committee members: They require the policy and procedure to understand their responsibilities and roles in contributing to the overall success of the conference.
3. Speakers: They should be familiar with the policy and procedure to ensure compliance with guidelines regarding presentation content, timelines, and logistical arrangements.
4. Vendors: They need to understand the policy and procedure to ensure adherence to guidelines regarding booth setup, payment procedures, and contractual obligations.
5. Participants: They should be aware of the conference policy and procedure to understand their rights, responsibilities, and expected behavior during the conference.

Overall, the conference policy and procedure serve as a comprehensive guide for all individuals involved in organizing, participating, or providing services for a conference, ensuring efficiency, consistency, and a successful outcome.

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What is conference policy and procedure?

Conference policy and procedure is a set of rules and regulations that govern the planning, organization, and execution of conferences.

Who is required to file conference policy and procedure?

All organizers and sponsors of conferences are required to file conference policy and procedure.

How to fill out conference policy and procedure?

Conference policy and procedure can be filled out by following the guidelines provided by the organizing committee and ensuring all necessary information is included.

What is the purpose of conference policy and procedure?

The purpose of conference policy and procedure is to ensure that conferences are organized and conducted in a professional and ethical manner.

What information must be reported on conference policy and procedure?

Conference policy and procedure must include details on the conference agenda, budget, sponsorship, registration process, and code of conduct.