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This document contains the minutes from the regular council meeting held on September 13, 2010, detailing the discussions and decisions made during the meeting.
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How to fill out regular meeting minutes
How to fill out Regular Meeting Minutes
01
Start with the meeting date, time, and location.
02
List the names of attendees and note any absences.
03
Create an agenda section outlining the topics discussed.
04
Take notes on each agenda item, capturing key points, decisions made, and action items.
05
Record any votes or approvals that occur during the meeting.
06
Summarize discussions without personal opinions or interpretations.
07
Close the minutes with the next meeting date (if applicable) and any attachments or additional documents.
Who needs Regular Meeting Minutes?
01
Participants of the meeting for reference.
02
Management or supervisors to track decisions and action items.
03
Stakeholders who need to be informed about outcomes.
04
Regulatory bodies, if applicable, for compliance purposes.
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People Also Ask about
What is the protocol for taking minutes?
The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Votes taken should appear in their place of order in the agenda. Generally, don't include names.
What is the proper format for minutes of a meeting?
How to write meeting minutes Organization name. Meeting purpose. Start and end times. Date and location. List of attendees and absentees, if necessary. Space for important information like motions passed or deadlines given. Space for your signature and the meeting leader's signature.
What are the Robert's rules for meeting minutes?
Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
What are the guidelines to write minutes of meeting?
What do the minutes contain? Time, date and place of meeting. List of people attending. List of absent members of the group. Approval of the previous meeting's minutes, and any matters arising from those minutes. For each item in the agenda, a record of the principal points discussed and decisions taken.
What are the standard styles of minutes of a meeting?
There are three standard meeting minutes formats: action, discussion, and verbatim.
What are Robert's rules for meeting minutes?
Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
What 8 things should the minutes of a meeting include?
8 Things You Should Always Include in Your Meeting Minutes Type of Meeting. Organization Name. Date and Time. Location. Attendee Names. Approval of Previous Meeting Minutes. Motions and Votes. Meeting Adjournment Time and Signature.
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What is Regular Meeting Minutes?
Regular Meeting Minutes are the official written record of the proceedings, discussions, and decisions made during a meeting.
Who is required to file Regular Meeting Minutes?
The designated secretary or a person assigned to take minutes is typically required to file Regular Meeting Minutes.
How to fill out Regular Meeting Minutes?
Regular Meeting Minutes should be filled out by noting the date, time, and location of the meeting, listing attendees, summarizing discussions, recording decisions made, and including any actionable items assigned.
What is the purpose of Regular Meeting Minutes?
The purpose of Regular Meeting Minutes is to provide a formal record of what transpired during the meeting, to ensure accountability, to inform absent members, and to serve as a reference for future meetings.
What information must be reported on Regular Meeting Minutes?
Regular Meeting Minutes must report the date, time, and location of the meeting, a list of attendees, a summary of discussions and decisions, any votes taken, and action items along with responsible parties.
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