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This document is intended for requesting travel and expense reimbursement for official city business, outlining estimated and actual costs associated with a trip to China.
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How to fill out travel request and expense
How to fill out Travel Request and Expense Authorization
01
Start by filling out the Travel Request form with your personal information such as name, department, and contact details.
02
Specify the dates of your travel, including departure and return.
03
Provide details about the destination and the purpose of the trip.
04
Indicate the mode of transportation you plan to use (e.g., flight, train, car).
05
Include estimated costs for transportation, accommodation, meals, and other expenses.
06
Review the company's travel policy for any limits or requirements on expenses.
07
Obtain the required approvals by submitting the form to your manager or designated approver.
08
Once approved, complete the Expense Authorization form to outline the anticipated expenses.
09
Submit both the Travel Request and Expense Authorization forms to the finance department.
Who needs Travel Request and Expense Authorization?
01
Employees who are traveling for work-related purposes need to complete the Travel Request and Expense Authorization.
02
Managers who authorize travel for their team members also need to be familiar with this process.
03
Individuals seeking reimbursement for travel-related expenses must submit these forms.
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What is Travel Request and Expense Authorization?
Travel Request and Expense Authorization is a formal process that employees use to request permission for travel and to authorize expenses incurred during that travel.
Who is required to file Travel Request and Expense Authorization?
Employees who are planning to travel for work purposes typically need to file a Travel Request and Expense Authorization.
How to fill out Travel Request and Expense Authorization?
To fill out a Travel Request and Expense Authorization, employees need to provide details such as travel destination, dates of travel, purpose of the trip, estimated expenses, and any necessary approvals from supervisors.
What is the purpose of Travel Request and Expense Authorization?
The purpose of Travel Request and Expense Authorization is to ensure that travel is necessary, properly planned, and aligned with the organization's policies, allowing for budget management and accountability.
What information must be reported on Travel Request and Expense Authorization?
The information that must be reported includes the employee's name, travel dates, destination, purpose of travel, estimated costs (such as transportation, lodging, and meals), and any supporting documentation as required.
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