Get the free MINUTES OF SPECIAL MEETING - CITY COUNCIL - cityofandrews

Minutes from a special meeting of the City Council of Andrews, Texas, held on May 26, 2011, including attendance, agenda items, discussions, and decisions made during the meeting.

How to fill out minutes of special meeting

How to fill out MINUTES OF SPECIAL MEETING - CITY COUNCIL

1. Begin with the heading 'Minutes of Special Meeting - City Council'.
2. Include the date, time, and location of the meeting.
3. List the names of all attendees, including council members and any guests.
4. State whether the meeting was called to order and note the time.
5. Outline the purpose of the meeting in a brief statement.
6. Summarize discussions or presentations made during the meeting, point by point.
7. Record any motions made, including who made and seconded them, along with the outcome of the vote.
8. Include any public comments made during the meeting.
9. Conclude with the time the meeting adjourned.
10. Make sure to sign the document and indicate who prepared the minutes.

Who needs MINUTES OF SPECIAL MEETING - CITY COUNCIL?

1. City council members for record-keeping and future reference.
2. City officials and staff for awareness of council decisions.
3. Citizens who wish to stay informed about council activities.
4. State or federal auditors for compliance and accountability.
5. Historical archives for maintaining public records.

People Also Ask about

How to write minutes of meeting in English?

Meeting Minutes Template: Organization Name. Meeting Minutes. Date: Opening: The meeting was called to order at [Time] by [Name] at [Location]. Present: [List of all present members] Absent: [List of any members who were not present] Approval of Agenda: The agenda was reviewed and approved. Approval of Minutes:

How to address City Council in a meeting?

directly address the Mayor and "Councillor", followed by their last name when addressing a Council member. The Mayor will invite Council members to ask any questions of you following your presentation.

How do I write minutes of a special meeting?

All Meetings and minutes should follow Robert's Rules. Minutes should start with the attendance and continue through the motion to close the meeting (opening and closing of the meeting should have times attached.) Each topic that is discussed should have a brief paragraph summarizing what was discussed.

How to write meeting minutes in Robert's Rules?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

How to write a good set of minutes?

What to include Meeting date, time and location. Names of the committee or other group holding the meeting, the Chair and Secretary. List of those present, including guests in attendance, and any recorded regrets/absences. A record of formal motions and outcomes.

How should a secretary write minutes in a meeting?

To take effective meeting minutes, the secretary should include: Date of the meeting. Time the meeting was called to order. Names of the meeting participants and absentees. Corrections and amendments to previous meeting minutes. Additions to the current agenda. Whether a quorum is present. Motions taken or rejected.

How do you write minutes for a Council meeting?

Following are 10 steps that can help you compose an effective meeting minutes report: Make an outline. Include factual information. Write down the purpose. Record decisions made. Add details for the next meeting. Be concise. Consider recording. Edit and proofread.

How do you write minutes for a special meeting?

How to write meeting minutes Organization name. Meeting purpose. Start and end times. Date and location. List of attendees and absentees, if necessary. Space for important information like motions passed or deadlines given. Space for your signature and the meeting leader's signature.

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What is MINUTES OF SPECIAL MEETING - CITY COUNCIL?

The MINUTES OF SPECIAL MEETING - CITY COUNCIL are the official records of the discussions, decisions, and actions taken during a special meeting convened by the city council, which is not part of the regular meeting schedule.

Who is required to file MINUTES OF SPECIAL MEETING - CITY COUNCIL?

Typically, the city clerk or designated recording secretary is required to file the minutes of the special meeting, ensuring they are documented and made available to the public.

How to fill out MINUTES OF SPECIAL MEETING - CITY COUNCIL?

To fill out the minutes, one must include the date, time, and location of the meeting, list attendees, summarize discussions, decisions made, motions approved, and any votes taken, along with any relevant documents referenced.

What is the purpose of MINUTES OF SPECIAL MEETING - CITY COUNCIL?

The purpose is to provide a formal, written record of what transpired during the special meeting, ensuring transparency, accountability, and a reference point for future meetings and decisions.

What information must be reported on MINUTES OF SPECIAL MEETING - CITY COUNCIL?

The minutes must report the date, time, location of the meeting, names of attendees and absentees, agenda items discussed, summaries of discussions, decisions made, motions and votes, and any action items or follow-ups.