Get the free Archives Records Transmittal & Box Content List - sos wa

This document is a transmittal form used for the transfer of records from an agency to the Washington State Archives, including details about the records being transferred.

How to fill out archives records transmittal box

How to fill out Archives Records Transmittal & Box Content List

1. Start by downloading or printing the Archives Records Transmittal & Box Content List form.
2. Fill in the date at the top of the form.
3. In the 'Department' section, write your department name.
4. Provide the 'Project Title' or a brief description of the records being transferred.
5. List the boxes being transmitted in the section provided, including box numbers and description of contents.
6. Note any retention period or final disposition instructions if applicable.
7. Ensure that you include your name, title, and contact information in the designated area.
8. Review the form to ensure all fields are completed accurately.
9. Sign and date the form at the bottom.
10. Submit the form along with the boxes of records according to your organization's procedures.

Who needs Archives Records Transmittal & Box Content List?

1. Archives Records Transmittal & Box Content List is needed by departments or individuals responsible for transferring records to the archives.
2. It is also required by archivists who manage record retention and storage processes.
3. Any organization that needs to document the transfer of records for legal or historical purposes.

People Also Ask about

What is included in an archive?

Archival records or manuscripts may include business and personal correspondence, diaries and journals, legal and financial documents, photographs, maps, architectural drawings, music manuscripts, printed music, objects and artifacts, film, sound recordings, literary works, and digital media.

What are archives in English?

An archives is a place where people can go to gather firsthand facts, data, and evidence from letters, reports, notes, memos, photographs, and other primary sources.

What counts as archival data?

Archival data refer to information that already exists in someone else's files. Originally generated for reporting or research purposes, it's often kept because of legal requirements, for reference, or as an internal record.

What contains the archival data?

Archival data, also called secondary use data, are data sets that have been collected prior to the beginning of the new research study.

What do archival records include?

'Archival records' connotes documents rather than artifacts or published materials, although collections of archival records may contain artifacts and books. Archival records may be in any format, including text on paper or in electronic formats, photographs, motion pictures, videos, sound recordings.

What makes a record archival?

What makes a record archival is when the information contained on the medium is regarded as possessing enduring value or shows evidence of the role and purpose of its creator. Traditionally, for large organizations, up to five percent of all records created are considered truly archival.

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What is Archives Records Transmittal & Box Content List?

The Archives Records Transmittal & Box Content List is a document used to detail the contents and disposition of records being transferred to an archives or storage facility. It provides an inventory of the records in a specific box or collection, facilitating the organization and retrieval of archived materials.

Who is required to file Archives Records Transmittal & Box Content List?

Organizations or agencies that manage records and are transferring them to an archives or storage facility are required to file the Archives Records Transmittal & Box Content List. This typically includes state departments, local government agencies, nonprofits, and any entities that create or maintain records that need to be archived.

How to fill out Archives Records Transmittal & Box Content List?

To fill out the Archives Records Transmittal & Box Content List, you should gather information about the records being transferred, including the title, box number, inclusive dates, and a brief description of the contents. Each entry should be clearly labeled, and the list must be signed and dated by the responsible individual.

What is the purpose of Archives Records Transmittal & Box Content List?

The purpose of the Archives Records Transmittal & Box Content List is to ensure that there is a clear and organized record of what materials are being transferred to an archives. It helps in tracking and managing the records, ensuring they are properly cited, accessed, and preserved.

What information must be reported on Archives Records Transmittal & Box Content List?

The information that must be reported on the Archives Records Transmittal & Box Content List includes the records' title, the span of dates covered by the records, the box number, a detailed description of the contents, and the name and signature of the person responsible for the transmittal.