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This document certifies that the electronic records maintained are usable and certifiable under the guidelines of New York State's Unified Court System's Division of Technology.

How to fill out records management certification for

How to fill out RECORDS MANAGEMENT CERTIFICATION FOR ELECTRONIC DATABASES MAINTAINED BY NEW YORK STATE - UNIFIED COURT SYSTEM - DIVISION OF TECHNOLOGY

1. Obtain the RECORDS MANAGEMENT CERTIFICATION form from the New York State Unified Court System's Division of Technology website.
2. Make sure you have all the necessary information about the electronic databases you manage.
3. Fill out the identifying information on the form, including the database name, purpose, and any relevant identifiers.
4. Provide details about the database’s security measures and access controls.
5. Include a description of how records are created, maintained, and disposed of within the database.
6. Affix signatures from authorized personnel where required, confirming the accuracy of the information provided.
7. Submit the completed form as instructed, ensuring it is sent to the correct department within the Unified Court System.
8. Keep a copy of the submitted certification for your records.

Who needs RECORDS MANAGEMENT CERTIFICATION FOR ELECTRONIC DATABASES MAINTAINED BY NEW YORK STATE - UNIFIED COURT SYSTEM - DIVISION OF TECHNOLOGY?

1. Court personnel responsible for managing electronic databases.
2. IT professionals in the Unified Court System overseeing database maintenance.
3. Records managers within the New York State Unified Court System.
4. Any other personnel involved in managing or utilizing electronic records in the court system.

For pdfFiller’s FAQs

What is RECORDS MANAGEMENT CERTIFICATION FOR ELECTRONIC DATABASES MAINTAINED BY NEW YORK STATE - UNIFIED COURT SYSTEM - DIVISION OF TECHNOLOGY?

The RECORDS MANAGEMENT CERTIFICATION FOR ELECTRONIC DATABASES is a formal acknowledgment that electronic records maintained by the New York State Unified Court System comply with established records management standards and practices to ensure proper documentation, accessibility, and retention.

Who is required to file RECORDS MANAGEMENT CERTIFICATION FOR ELECTRONIC DATABASES MAINTAINED BY NEW YORK STATE - UNIFIED COURT SYSTEM - DIVISION OF TECHNOLOGY?

All court entities and personnel who handle electronic databases and records within the New York State Unified Court System are required to file the RECORDS MANAGEMENT CERTIFICATION.

How to fill out RECORDS MANAGEMENT CERTIFICATION FOR ELECTRONIC DATABASES MAINTAINED BY NEW YORK STATE - UNIFIED COURT SYSTEM - DIVISION OF TECHNOLOGY?

To fill out the certification, users must provide pertinent details regarding the electronic database, including information on data retention policies, security measures, and compliance with record-keeping regulations, ensuring all sections of the form are completed accurately.

What is the purpose of RECORDS MANAGEMENT CERTIFICATION FOR ELECTRONIC DATABASES MAINTAINED BY NEW YORK STATE - UNIFIED COURT SYSTEM - DIVISION OF TECHNOLOGY?

The purpose of this certification is to ensure that electronic records are managed effectively, ensuring their accuracy, security, and accessibility while also supporting legal compliance within the judicial system.

What information must be reported on RECORDS MANAGEMENT CERTIFICATION FOR ELECTRONIC DATABASES MAINTAINED BY NEW YORK STATE - UNIFIED COURT SYSTEM - DIVISION OF TECHNOLOGY?

The reported information must include the database name, type of records maintained, retention schedules, security protocols, access controls, and any relevant policies governing the management of the electronic records.