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Annex 1 EUROPEAN COMMISSION DirectorateGeneral for Education and Culture Youth and Sport Central Library of the Commission TERMS OF REFERENCE Public supply contract No DG EAC×06×2012 TITLE: Framework

How to fill out termes de reference

How to fill out termes de reference:

1. Clearly define the objective: Start by clearly defining the objective of the project or task for which you are preparing the termes de reference. This will help provide a clear direction for the document.
2. Identify the stakeholders: Determine who the key stakeholders are for the project and include their information in the termes de reference. This ensures that all relevant parties are aware of their roles and responsibilities.
3. Outline the scope: Clearly define the scope of the project or task. Specify what needs to be achieved, the timelines, and any limitations or constraints that may exist.
4. Detail the deliverables: List the specific deliverables that are expected from the project or task. These could be in the form of tangible products, reports, or outcomes that need to be produced.
5. Define the roles and responsibilities: Clearly outline the roles and responsibilities of each stakeholder involved in the project or task. This helps to avoid any confusion or misunderstanding regarding who is accountable for what.
6. Establish the timeline: Set clear timelines for each stage or milestone of the project. This allows for better project management and ensures that everyone is aware of the deadlines and timeframes.
7. Include any necessary resources: Specify any resources that are required for the successful completion of the project or task. This could include personnel, equipment, funding, or any other relevant resources.
8. Review and finalize: Once you have filled out all the necessary details, review the termes de reference for accuracy and completeness. Make sure all information is clear and easily understandable.

Who needs termes de reference:

1. Project managers: Termes de reference is crucial for project managers as it provides a clear framework and guidelines for a project's execution. It helps them to ensure that everyone involved is on the same page and working towards the same objectives.
2. Stakeholders: Termes de reference is beneficial for stakeholders as it outlines their roles and responsibilities, ensuring they understand what is expected from them. It allows them to actively participate in the project and contribute towards its successful completion.
3. Project team members: Termes de reference provides project team members with a clear understanding of what they need to deliver and when. It helps in streamlining their efforts, avoiding confusion, and ensuring everyone is aligned towards the project's goals.

In conclusion, filling out termes de reference involves clearly defining the objective, identifying stakeholders, outlining the scope, detailing deliverables, defining roles and responsibilities, establishing a timeline, including necessary resources, and reviewing the final document. Termes de reference is needed by project managers, stakeholders, and project team members to ensure effective project management and successful project outcomes.

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What is termes de reference?

Termes de reference, also known as terms of reference, are document that describes the purpose and structure of a project, committee, meeting, or other activity.

Who is required to file termes de reference?

Typically, project managers, committee chairs, or individuals responsible for overseeing a specific activity are required to file termes de reference.

How to fill out termes de reference?

Termes de reference should be filled out by providing detailed information about the objectives, scope, timeline, budget, and roles/responsibilities of individuals involved in the project or activity.

What is the purpose of termes de reference?

The purpose of termes de reference is to ensure clarity and alignment among stakeholders regarding the goals, responsibilities, and expectations for a project or activity.

What information must be reported on termes de reference?

Information that must be included in termes de reference may vary depending on the nature of the project or activity, but typically includes objectives, scope, timeline, budget, and roles/responsibilities.