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City of Jacksonville Information Technology Services Request for Proposal Addendum For Cisco Products and SMART net Maintenance And Valuated Services RFP080210A Issue Date August 2, 2010 **NEW** Response

How to fill out request for proposal addendum

How to fill out a request for proposal addendum:

1. Understand the purpose: Before filling out a request for proposal (RFP) addendum, it's important to understand its purpose. An addendum is an additional document that modifies or clarifies the original RFP. It may include new information, changes, or corrections to the initial document.
2. Review the original RFP: Take the time to carefully review the original RFP. Understand its requirements, scope, and any specific instructions provided. This will help you determine what needs to be addressed in the addendum.
3. Identify the need for an addendum: Determine if there is a need for an addendum to the RFP. This could be due to changes in project requirements, timelines, or any other relevant factors. If necessary, consult with the appropriate individuals, such as project managers or stakeholders, to evaluate whether an addendum is required.
4. Draft the addendum: Begin drafting the addendum document. Clearly state the purpose of the addendum and explain the changes or updates being made. Use concise and straightforward language to ensure clarity. Include any additional information or instructions that may be relevant to the original RFP.
5. Seek approval or collaboration: Depending on the organizational structure and requirements, you may need to seek approval or collaborate with other stakeholders before finalizing the addendum. This step ensures that all parties involved are aware of and agree to the proposed changes.
6. Use proper formatting and labeling: Format the addendum according to the guidelines provided in the original RFP. This may include using specific headings, font styles, or numbering systems. Label the addendum clearly as an "Addendum" to avoid any confusion.
7. Submit the addendum: Once the addendum is complete, follow the submission instructions provided in the original RFP. This may involve sending it electronically, mailing a hard copy, or following any other specified submission methods. Double-check that all required documents are included and that the addendum is submitted within the designated deadline.

Who needs a request for proposal addendum?

1. Organizations issuing an RFP: When changes or updates are required for a project that has already been communicated through an RFP, issuing an addendum ensures that all participants are aware of the modifications. This allows the original RFP to remain intact while providing necessary updates to potential bidders.
2. Prospective bidders: Bidders or contractors who have received an RFP would need a request for proposal addendum if any changes or updates have been made to the original document. This ensures that they have the most up-to-date information that aligns with the project requirements.
3. Project stakeholders: Stakeholders involved in the RFP process, such as project managers or decision-makers, require a request for proposal addendum to stay informed about any modifications made to the original RFP. This allows them to make informed decisions and keep the project on track.
4. Participants in the RFP process: Anyone involved in the RFP process, such as evaluators or reviewers, may require a request for proposal addendum to have access to the latest information. This ensures a fair and transparent evaluation process that considers all pertinent updates.

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What is request for proposal addendum?

A request for proposal addendum is a document that is used to make changes or additions to the original request for proposal.

Who is required to file request for proposal addendum?

Any prospective bidder or vendor who wants to participate in the bidding process and has questions or needs clarification on the original request for proposal.

How to fill out request for proposal addendum?

The request for proposal addendum can be filled out by following the instructions provided in the document, and making sure to include all necessary information and details.

What is the purpose of request for proposal addendum?

The purpose of the request for proposal addendum is to provide additional information, clarification, or changes to the original request for proposal, in order to ensure a fair and competitive bidding process.

What information must be reported on request for proposal addendum?

The request for proposal addendum must include details of the changes or additions being made, any new requirements or specifications, and any other relevant information that bidders need to know.