Get the free Missing Receipt Form

This form is used to report missing receipts for expenses incurred while conducting official business for the University of Southern Mississippi Foundation.

How to fill out missing receipt form

How to fill out Missing Receipt Form

1. Obtain a copy of the Missing Receipt Form from your organization's website or procurement department.
2. Fill in your personal details, including your name, employee ID, and department.
3. Provide a detailed description of the missing receipt, including the date of the transaction, amount spent, and purpose of the expense.
4. Attach any available documentation to support the expense, such as bank statements or credit card statements.
5. Sign and date the form, certifying that the information provided is accurate and true.
6. Submit the completed form to your supervisor or the designated department for approval.

Who needs Missing Receipt Form?

1. Employees who have lost receipts for business-related expenses.
2. Individuals seeking reimbursement for expenses without supporting receipts.
3. Anyone required to report expenses for accounting or auditing purposes.

People Also Ask about

How to write a missing receipt affidavit?

Overview of Missing Receipt Affidavit Date of Expense: Indicates when the transaction occurred. Amount Spent: Provides the total cost related to the expense. Purpose of Expense: Describes why the money was spent. Vendor Information: Lists the name and contact details of the vendor.

How do I get a proof of purchase if I lost my receipt?

How Do I Get Proof of Purchase If I Lost My Receipt? Bank Statements: Your bank statement can serve as proof of purchase, showing the date, amount, and the business's name where the transaction occurred. Emails: If you made an online purchase, the confirmation email can be used as proof of purchase.

How do I write a receipt form?

Essential Information: Include the date, receipt number, seller and buyer details, item description, total amount, and taxes to ensure clear documentation. Format Options: Receipts can be handwritten, printed, or digital. Digital receipts are gaining popularity for their convenience and eco-friendliness.

What is the affidavit of loss of official receipts?

An Affidavit of Loss for an Official Receipt is a formal, notarized declaration that the official receipt has been lost, misplaced, or destroyed. It is commonly required by Philippine government offices such as the BIR, LTO, and various LGUs as a prerequisite to issuing a replacement receipt or document.

What is a missing receipt form?

The Missing Receipt Affidavit should be used when the merchant has not provided a receipt or a duplicate receipt cannot be obtained. By using the Affidavit, you are stating that the related expense is in compliance with University Policy and qualifies as a legitimate business expense.

How to write a letter for a lost receipt?

I, __ hereby declare that I have lost or accidently destroyed the orginal receipt. I further declare that I have not and will not use this receipt (if found) to claim reimbursement from any other source, or to support any claim for income tax deductions in the future.

What is an example of a missing receipt affidavit?

I confirm that every attempt to obtain a duplicate receipt by contacting the vendor has been made, but have been unable to do so and also hereby certify the following: All items purchased on this Travel Card transaction were for (agency name) use. No personal purchases were made.

For pdfFiller’s FAQs

What is Missing Receipt Form?

The Missing Receipt Form is a document used by individuals to report and account for business expenses when original receipts are unavailable.

Who is required to file Missing Receipt Form?

Employees who incur expenses for business purposes and do not have the original receipts are required to file the Missing Receipt Form.

How to fill out Missing Receipt Form?

To fill out the Missing Receipt Form, individuals should provide details of the expense, including the date, amount, purpose, and any supporting information available, and then sign the form.

What is the purpose of Missing Receipt Form?

The purpose of the Missing Receipt Form is to allow employees to report business expenses despite not having the original receipts, ensuring proper accounting and reimbursement.

What information must be reported on Missing Receipt Form?

The information that must be reported on the Missing Receipt Form includes the date of the expense, amount, description of the expense, reason why the receipt is missing, and the employee's signature.