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INVITATION FOR QUOTATION TAIPEI×2013/UK1G01×Shopping×25 15Jan2013 To, Sub: Invitation for Quotations for supply of Goods Dear Sir, 1. You are invited to submit your most competitive quotation for

How to fill out invitation for quotation

How to fill out an invitation for quotation:

1. Start by clearly stating your intention to request a quotation. Include the name and contact information of your organization, as well as the date and the title "Invitation for Quotation."
2. Provide a brief background about your organization or project. This will help suppliers understand the context of their quotation and ensure they can meet your specific requirements.
3. Clearly specify the goods, services, or works you need quotations for. Include precise descriptions, quantities, and any technical specifications if applicable. This will ensure suppliers understand the scope of the quotation and can provide accurate pricing.
4. State the delivery or performance requirements, including the desired delivery date or deadline. Be as specific as possible to allow suppliers to assess their capacity and prepare accordingly.
5. Indicate any mandatory prequalification requirements or evaluation criteria that potential suppliers must meet. This could include requirements such as relevant experience, certifications, financial stability, or legal compliance. This information will help in shortlisting suitable suppliers.
6. Specify the format and deadline for the submission of quotations. Clearly state any required documentation, such as price breakdowns, delivery terms, payment terms, or warranties. Include the place and contact details where suppliers should submit their quotations.
7. Provide a point of contact for inquiries related to the invitation for quotation. Include the contact person's name, phone number, and email address. This will allow potential suppliers to seek clarification or ask questions during the quotation period.

Who needs an invitation for quotation:

1. Organizations wanting to procure goods, services, or works without a fixed or pre-agreed price can benefit from an invitation for quotation. This can include businesses, government agencies, non-profit organizations, or educational institutions.
2. Individuals or entities seeking competitive pricing for their purchasing requirements can also benefit from using an invitation for quotation. By receiving multiple quotes from different suppliers, they can compare prices, terms, and conditions before making a decision.
3. Projects that require specialized or customized products or services often use invitations for quotation. This allows suppliers to understand the specific needs and provide tailored solutions, ensuring the best fit for the project.

Overall, anyone seeking to obtain competitive pricing, assess supplier capabilities, and ensure transparency in the procurement process can make use of an invitation for quotation. It allows for standardized communication and provides a clear framework for suppliers to submit their proposals.

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What is invitation for quotation?

Invitation for quotation is a document issued by a company or organization to solicit price quotes from vendors or suppliers for specific goods or services.

Who is required to file invitation for quotation?

Usually, procurement or purchasing departments within a company or organization are responsible for filing invitation for quotation.

How to fill out invitation for quotation?

Invitation for quotation can be filled out by specifying the details of the goods or services required, expected pricing, delivery timelines, and any other relevant terms and conditions.

What is the purpose of invitation for quotation?

The purpose of invitation for quotation is to gather competitive price quotes from potential vendors or suppliers in order to select the best value proposition for the company or organization.

What information must be reported on invitation for quotation?

Information such as a description of the goods or services required, quantity needed, delivery dates, terms of payment, and evaluation criteria should be reported on invitation for quotation.