Get the free Regular Meeting Minutes

Minutes from the regular meeting of the Birmingham City Council held on March 25, 2008, detailing attendance, discussions, motions, and resolutions enacted during the meeting.

How to fill out regular meeting minutes

How to fill out Regular Meeting Minutes

1. Start with the date, time, and location of the meeting.
2. List the names of attendees and any absentees.
3. Note the purpose of the meeting.
4. Record key points discussed for each agenda item.
5. Document decisions made and any action items assigned, including responsible parties and deadlines.
6. Include any important reports or presentations shared during the meeting.
7. Summarize discussions and conclusions briefly.
8. End with the next meeting date and time if scheduled.

Who needs Regular Meeting Minutes?

1. Teams and organizations to keep track of discussions and decisions.
2. Participants of the meeting for recall and clarity.
3. Management for accountability and follow-up.
4. New team members to understand past discussions.
5. Stakeholders to stay informed about team activities.

People Also Ask about

What is the protocol for taking minutes?

The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Votes taken should appear in their place of order in the agenda. Generally, don't include names.

What is the proper format for minutes of a meeting?

How to write meeting minutes Organization name. Meeting purpose. Start and end times. Date and location. List of attendees and absentees, if necessary. Space for important information like motions passed or deadlines given. Space for your signature and the meeting leader's signature.

What are the Robert's rules for meeting minutes?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

What are the guidelines to write minutes of meeting?

What do the minutes contain? Time, date and place of meeting. List of people attending. List of absent members of the group. Approval of the previous meeting's minutes, and any matters arising from those minutes. For each item in the agenda, a record of the principal points discussed and decisions taken.

What are the standard styles of minutes of a meeting?

There are three standard meeting minutes formats: action, discussion, and verbatim.

What are Robert's rules for meeting minutes?

Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).

What 8 things should the minutes of a meeting include?

8 Things You Should Always Include in Your Meeting Minutes Type of Meeting. Organization Name. Date and Time. Location. Attendee Names. Approval of Previous Meeting Minutes. Motions and Votes. Meeting Adjournment Time and Signature.

For pdfFiller’s FAQs

What is Regular Meeting Minutes?

Regular Meeting Minutes are the official written records of the discussions, decisions, and actions taken during a meeting. They serve as a historical record and provide transparency.

Who is required to file Regular Meeting Minutes?

Typically, the secretary of the organization or designated individual is required to file Regular Meeting Minutes. This could include any formal meeting of a board, committee, or organization.

How to fill out Regular Meeting Minutes?

To fill out Regular Meeting Minutes, start with the date and time of the meeting, list attendees, summarize discussions, capture decisions made, and record any action items, including who is responsible for them and deadlines.

What is the purpose of Regular Meeting Minutes?

The purpose of Regular Meeting Minutes is to provide an accurate and official account of what transpired during the meeting, ensuring accountability, facilitating communication among members, and serving as a reference for future meetings.

What information must be reported on Regular Meeting Minutes?

Regular Meeting Minutes must report the date and time of the meeting, attendees, agenda items discussed, key points made during discussions, decisions reached, votes taken (if applicable), and any action items assigned.