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Decimal Software Limited ACN 009 235 956 NOTICE OF ANNUAL GENERAL MEETING AND EXPLANATORY MEMORANDUM TO SHAREHOLDERS Date of Meeting 21 November 2014 Time of Meeting 11:00 AM WST Place of Meeting

How to fill out notice of annual general

How to fill out notice of annual general:

1. Start by clearly stating the purpose of the notice: Begin by titling the notice as "Notice of Annual General Meeting" and include the date, time, and location of the meeting.
2. Include the agenda: List out all the topics that will be discussed during the annual general meeting. This may include items such as the approval of previous meeting minutes, financial reports, election of directors, and any other relevant business matters. Be sure to mention if any special resolutions will be presented.
3. Provide instructions for attending the meeting: Mention whether the meeting will be held in person, virtually, or through other means. If it will be virtual, include the necessary login details or instructions to access the online platform.
4. Specify the eligibility to attend: State who is eligible to attend the annual general meeting. This may include shareholders, directors, and any other relevant stakeholders.
5. Mention the voting procedures: Outline the rules and procedures for voting during the meeting. Specify whether voting will be conducted in person, by proxy, or through electronic means. Include any deadlines or requirements for submitting proxies or electronic votes.
6. Encourage attendance: Emphasize the importance of attendance and participation in the annual general meeting. Highlight any significant decisions or discussions that will take place and encourage stakeholders to come prepared with any questions or concerns.

Who needs notice of annual general:

1. Shareholders: As the owners of the company, shareholders need to be informed about the annual general meeting through the notice. It provides them with the opportunity to attend, participate, and vote on important matters concerning the company.
2. Directors and officers: The notice is crucial for directors and officers, as it informs them about the meeting and ensures their presence and engagement in the decision-making process. It allows them to prepare reports, presentations, and resolutions for the meeting.
3. Regulatory authorities: Depending on the jurisdiction and type of organization, certain regulatory authorities may require the notice of annual general meeting to be submitted in order to maintain compliance with corporate governance laws and regulations.
4. Other stakeholders: Depending on the organization, other stakeholders such as creditors, suppliers, and employees may also need to be informed about the annual general meeting through the notice. This allows them to stay updated on the company's operations and future plans.

In conclusion, filling out the notice of annual general requires providing clear and comprehensive information about the meeting, including the agenda, voting procedures, and instructions for attending. Shareholders, directors, regulatory authorities, and other stakeholders are the primary recipients of the notice, ensuring their awareness and participation in the annual general meeting.

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What is notice of annual general?

The notice of annual general is a formal communication sent to shareholders of a company informing them about the date, time, and location of the annual general meeting.

Who is required to file notice of annual general?

Companies are required to file notice of annual general to inform their shareholders about the upcoming annual general meeting.

How to fill out notice of annual general?

The notice of annual general should include details such as the date, time, and location of the meeting, agenda items, voting procedures, and any other relevant information for shareholders.

What is the purpose of notice of annual general?

The purpose of the notice of annual general is to inform shareholders about the upcoming annual general meeting, provide them with relevant information, and allow them to participate in the decision-making process of the company.

What information must be reported on notice of annual general?

The notice of annual general must include details about the date, time, and location of the annual general meeting, agenda items, voting procedures, and any other relevant information for shareholders.