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ALTON PLAN COMMISSION MINUTES CITY COUNCIL CHAMBERS AUGUST 7, 2012 ? 6:30 p.m. (As unapproved by the Plan Commission) PRESENT: Mark Hack worth (Chairman), John Rain, Bill Attenborough, Joe Blair,

How to fill out alton plan commission minutes

How to fill out alton plan commission minutes:

1. Start by including the date, time, and location of the meeting at the top of the document.
2. Note down the names of the commission members present at the meeting.
3. Record any absent members and their reasons for not attending, if provided.
4. Document the topics discussed during the meeting in chronological order.
5. Include key points and decisions made during the discussion for each topic.
6. If there are any presentations or reports given during the meeting, summarize them briefly.
7. Include any motions or resolutions made by the commission and the outcome of each vote.
8. If there are any public comments or questions, record a summary of each and any responses provided.
9. Note any additional business or announcements discussed during the meeting.
10. Finally, end the minutes with the date, time, and location of the next commission meeting.

Who needs alton plan commission minutes:

1. The members of the alton plan commission themselves require the minutes to recall the discussions and decisions made during the meeting.
2. The mayor and other city officials may need the minutes to stay informed about the commission's work and progress.
3. Residents of Alton or other interested parties who were unable to attend the meeting can review the minutes to stay updated and informed about the commission's activities.
4. Legal counsel representing the commission may need the minutes for legal purposes, such as referencing past decisions or actions taken by the commission.
5. The minutes may also be used as a reference document for future meetings, helping to guide discussions and ensure consistency in decision-making.

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What is alton plan commission minutes?

Alton plan commission minutes refer to the official record of the meetings held by the Alton Plan Commission. These minutes document the discussions, decisions, and actions taken during the meetings.

Who is required to file alton plan commission minutes?

The Alton Plan Commission is responsible for filing the minutes of their meetings. This is typically done by the designated secretary or administrative staff of the commission.

How to fill out alton plan commission minutes?

To fill out Alton Plan Commission minutes, the designated secretary or administrative staff must attend the commission meetings and take detailed notes of the discussions, decisions, and actions. These notes are then transcribed into a formal document following a specific format and template set by the commission.

What is the purpose of alton plan commission minutes?

The purpose of Alton Plan Commission minutes is to provide an official record of the commission's meetings. These minutes serve as a historical reference, documenting the commission's discussions, decisions, and actions. They also help ensure transparency and accountability in the commission's decision-making process.

What information must be reported on alton plan commission minutes?

Alton Plan Commission minutes should include the date, time, and location of the meeting, a list of attendees, summaries of discussions, details of any decisions or actions taken, and any other relevant information related to the commission's work. The exact requirements may vary depending on the specific guidelines set by the commission.

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