Get the free Single SourceSole Source Justification Form Page 1 of 2

Single Source×Sole Source Justification Form (Page 1 of 2) Complete this form for contracts with a value greater than $10,000 (for all funds) where competition may be restricted or where multiple

How to fill out single sourcesole source justification

How to fill out single source/sole source justification:

1. Begin by clearly stating the need for a single source or sole source procurement. Explain why it is necessary to bypass the normal competitive bidding process and justify why only one specific supplier or vendor can meet the required specifications or provide the necessary services.
2. Clearly describe the goods or services required and provide specific details such as quantity, quality, and any unique features. Make sure to include any relevant technical specifications or standards that the supplier must meet.
3. Detail the process of how the decision to use a single source or sole source was made. Explain any previous attempts to obtain the goods or services through competition and why these attempts were unsuccessful or deemed impractical.
4. Provide a thorough analysis of the supplier/vendor including their qualifications, capabilities, and track record. Include information such as their experience in delivering similar goods or services, references, and any certifications or accreditations they may have.
5. Address any potential conflicts of interest or bias that may arise due to the selection of a single source. Explain how these conflicts or biases were identified and mitigated to ensure a fair and transparent procurement process.
6. Include a detailed cost analysis comparing the proposed single source solution with alternative options. Demonstrate that the proposed supplier/vendor offers the best value for money and explain any cost savings or efficiencies that can be achieved through the single source procurement.

Who needs single source/sole source justification:

1. Government agencies or departments may require single source/sole source justification when they are unable to obtain a particular good or service through competition due to factors such as time constraints, limited availability, or unique expertise required.
2. In certain industries, such as defense or aerospace, where highly specialized equipment or components are needed, a single source/sole source justification may be necessary to ensure compatibility, reliability, and security.
3. Emergency situations, where immediate action is required to address a critical need, may warrant single source/sole source procurement to expedite the process and prevent delays that may arise through a competitive bidding process.

Overall, single source/sole source justification is typically needed when there is a legitimate reason or circumstance that justifies bypassing the normal competitive bidding process and selecting a specific supplier or vendor. It is important to ensure transparency, fairness, and value for money in these situations.

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What is single sourcesole source justification?

Single source/sole source justification is a document that explains and justifies the decision to award a contract to a specific supplier without competition.

Who is required to file single sourcesole source justification?

Government agencies or organizations that plan to award a contract without competition are required to file single source/sole source justification.

How to fill out single sourcesole source justification?

Single source/sole source justification should include reasons for not conducting a competitive procurement, description of the product or service, justification for selecting a specific supplier, and any other relevant information.

What is the purpose of single sourcesole source justification?

The purpose of single source/sole source justification is to demonstrate that the decision to award a contract without competition is based on valid reasons and in the best interest of the organization.

What information must be reported on single sourcesole source justification?

Information that must be reported on single source/sole source justification includes supplier details, contract details, reasons for selecting a specific supplier, and any other relevant information supporting the decision.