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PROPOSED TERMS OF REFERENCE FOR THE BARRAGE RESERVOIR FORUM JUNE 2004 DRAFT 1 TABLE OF CONTENTS 1 INTRODUCTION 2 1.1 Background 2 1.2 Vision 3 1.3 Mission 3 1.4 Purpose of the Forum 3 1.5 Functions
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Begin by clearly identifying the purpose of the proposed terms of reference. This could be to outline the objectives, scope, and deliverables of a specific project or to establish the criteria and guidelines for a particular committee or group.
02
Clearly define the stakeholders involved and their roles and responsibilities. This may include team members, project managers, clients, or any other individuals or groups affected by the terms of reference.
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Outline the specific tasks or activities that need to be fulfilled within the proposed terms of reference. This can include deadlines, milestones, and any relevant benchmarks or measurements for success.
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Include any necessary resources, such as budgetary considerations, staffing needs, or equipment requirements. Clearly specify who is responsible for providing these resources and how they will be allocated.
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Identify any potential risks or challenges that may arise and how they will be managed or mitigated. This can involve establishing contingency plans, risk assessment methods, or protocols for addressing issues that may hinder the progress of the project or group.

Who needs proposed terms of reference:

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Project Managers: They need proposed terms of reference to provide a clear framework for project execution, ensuring all stakeholders are aligned on objectives, scope, and responsibilities.
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Committees: Committees within organizations often require proposed terms of reference to establish guidelines and rules for decision-making processes, ensuring transparency and accountability.
03
Collaborative Groups: Whether it's a task force, working group, or team, proposed terms of reference provide a foundation for collaboration, defining the purpose, goals, and parameters of the group's activities.
In summary, filling out proposed terms of reference involves clearly defining objectives, roles, tasks, guidelines, resources, and risk management. These terms are required by project managers, committees, and collaborative groups to ensure effective planning and execution of projects or activities.
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Proposed terms of reference outline the scope, objectives, methodology, and timeline of a project or initiative.
The project sponsor or initiator is required to file proposed terms of reference.
Proposed terms of reference should be filled out by providing detailed information on the project scope, objectives, methodology, and timeline.
The purpose of proposed terms of reference is to define the specifics of a project or initiative to ensure clarity and alignment among stakeholders.
Information such as project scope, objectives, methodology, timeline, key stakeholders, and potential risks must be reported on proposed terms of reference.
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