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Minutes detailing the proceedings of the Zoning Board of Appeals meeting held on June 21, 2012, covering various applications for permits or variances within the Village of Port Chester.
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How to fill out minutes of meeting
How to fill out MINUTES OF MEETING
01
Start with the meeting title and date.
02
List the names of attendees and any absentees.
03
Write down the time the meeting started and ended.
04
Record the main topics discussed, summarizing each point.
05
Note any decisions made or actions agreed upon, including responsible persons and deadlines.
06
Include any important announcements or future meeting dates.
07
End the document with the name of the person who took the minutes.
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People Also Ask about
What are minutes in Robert's Rules?
Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
What is the format of minutes of a general meeting?
The format of the minutes should closely follow the format of the agenda. It's easier to record the minutes if the meeting follows the agenda. The minutes are generally taken down at the meeting in a rough format then later written or typed properly and fully, unless the meeting has been recorded.
What is the proper format for minutes of a meeting?
How to write meeting minutes reports Make an outline. Prior to the meeting, create an outline by picking or designing a template. Include factual information. Write down the purpose. Record decisions made. Add details for the next meeting. Be concise. Consider recording. Edit and proofread.
How do you write minutes of a General Meeting?
To begin writing a decent meeting minutes document, check over previous minutes to ensure consistency in formatting and substance. Create a meeting minutes template. Include the key elements like the meeting date and place, meeting attendees, agenda items, record decisions, actions, talking points, and deadlines.
What are examples of minutes of meetings?
Minutes should start with the attendance and continue through the motion to close the meeting (opening and closing of the meeting should have times attached.) Each topic that is discussed should have a brief paragraph summarizing what was discussed.
What is the best tool for documenting meeting minutes?
Free meeting minutes software: These solutions range from a simple Google Doc to a more specialized free app that can transcribe minutes or organize to-do lists; free AI for meeting minutes has also hit the market in recent years, with tools like Firefly and Read.AI transcribing meetings in real-time.
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What is MINUTES OF MEETING?
Minutes of Meeting (MoM) are the official written record of the discussions, decisions, and actions taken during a meeting.
Who is required to file MINUTES OF MEETING?
Typically, the person designated as the secretary or a designated note-taker is required to file the Minutes of Meeting.
How to fill out MINUTES OF MEETING?
Minutes should be filled out by noting the meeting date, attendees, agenda items, key discussion points, decisions made, and action items with assigned responsibilities.
What is the purpose of MINUTES OF MEETING?
The purpose of Minutes of Meeting is to provide an official record of what transpired during the meeting, ensuring accountability and tracking of decisions and action items.
What information must be reported on MINUTES OF MEETING?
The information that must be reported includes the date and time of the meeting, names of attendees, agenda items discussed, key decisions made, action items assigned, and any other relevant discussions or notes.
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