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Tender Document Change Makers Project in partnership with Concern Worldwide Development and Delivery of Thinking Water Workshops for Primary Schools in Inshore February 2015 1 TABLE OF CONTENTS SECTION

How to fill out request for quotations

How to fill out a request for quotations:

1. Start by identifying the goods or services you require: Before filling out a request for quotations (RFQ), you need to determine exactly what you need. Clearly define the goods or services you are seeking so that suppliers can provide accurate quotes.
2. Research and identify potential suppliers: Take the time to research and identify potential suppliers who specialize in the goods or services you require. Look for reliable and reputable companies that can meet your needs and deliver high-quality products or services.
3. Create the RFQ document: The RFQ document should include specific details about your requirements. This may include the quantity or volume needed, specifications or technical details, delivery deadlines, and any other relevant information that suppliers need to know. Make sure to format the document in a concise and clear manner.
4. Send the RFQ to selected suppliers: Once you have created the RFQ document, send it to the selected suppliers you have identified. You can send it via email, using a procurement platform, or through traditional mail, depending on your preferred method of communication.
5. Provide a deadline for the suppliers to respond: In your RFQ, clearly state the deadline for suppliers to submit their quotes. This will help you manage your procurement process effectively and ensure timely responses.
6. Evaluate the received quotations: Once you have received the quotes from suppliers, carefully evaluate them to compare prices, quality, delivery times, and any other relevant factors. Consider scheduling meetings or negotiations with the suppliers if necessary to gather additional information.
7. Select the preferred supplier: After evaluating the quotations, choose the supplier that best meets your requirements in terms of cost, quality, and reliability. Notify the selected supplier and negotiate any final terms or agreements before proceeding with the purchase.

Who needs a request for quotations:

1. Businesses and organizations procuring goods or services: Companies from various industries may require a request for quotations when sourcing different goods or services. This includes small businesses, large corporations, government agencies, and nonprofit organizations.
2. Procurement professionals: Procurement specialists or purchasing managers within organizations are responsible for obtaining the best value for goods or services. They use a request for quotations to gather competitive pricing and information from suppliers.
3. Suppliers and vendors: Even suppliers and vendors may request quotations from other companies to provide competitive pricing or fulfill specific requirements for their own operations.

Overall, a request for quotations is essential for any organization or individual looking to source goods or services, helping them compare prices, evaluate suppliers, and ultimately make informed purchasing decisions.

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What is request for quotations?

Request for quotations is a document used in procurement to solicit price quotes from potential suppliers for specific goods or services.

Who is required to file request for quotations?

The procurement department or individuals responsible for purchasing goods or services are required to file request for quotations.

How to fill out request for quotations?

Request for quotations is typically filled out by providing detailed specifications of the desired goods or services, setting a deadline for submissions, and sending it to potential suppliers.

What is the purpose of request for quotations?

The purpose of request for quotations is to gather information on pricing and availability from suppliers in order to make informed purchasing decisions.

What information must be reported on request for quotations?

Information such as item specifications, quantity required, delivery timeline, terms and conditions, and contact details must be reported on request for quotations.